Graduate HR and Recruitment Assistant

Boardroom Appointments; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments is seeking a Graduate HR and Recruitment Assistant to support recruitment, onboarding and HR administration. You will help post jobs, screen CVs, coordinate interviews, and manage the applicant tracking system, while assisting with graduate programmes and onboarding processes.

The role emphasizes data accuracy, confidential records handling and collaboration with the HR team to support training, benefits and compliance activities.

Qualifications

• Experience in employee relations
• Recruitment experience and candidate screening
• Experience in training and development
• Experience with compensation and reward processes

Responsibilities

• Assist in recruitment process including job postings, scheduling interviews and candidate communications.
• Maintain applicant tracking system and ensure data accuracy.
• Coordinate pre-employment checks such as references and background checks.
• Screen CVs and conduct first interviews for vacancies.
• Perform reference checks and manage CV administration and candidate communications.
• Assist graduate recruitment activities, university career days and CV reviews.
• Coordinate onboarding, induction and offboarding processes for new and departing staff.
• Maintain employee records and generate HR reports with attention to data confidentiality.
• Prepare HR communications and assist in organizing HR events and training sessions.
• Assist with benefits enrollment, changes and inquiries; track attendance and leave balances.
• Provide general administrative support to HR and assist with organizational charts and induction files.
• Support culture events and ensure compliance with HR policies and regulatory standards.

Skills

Interpersonal skills

Communication & influencing

Strategic business perspective

Education

Human Resources Degree

Tools

Microsoft Office

VIP Payroll/Human Resources Management

Job description

About the job Graduate HR and Recruitment Assistant

HR and Recruitment Assistant

Academic Qualifications Required

• Human Resources Degree
• Minimum 2 years HR Generalist experience

Skills, Competencies, and Experience

• Interpersonal skills
• Communication and influencing skills
• Strategic business perspective

Experience

• Employee relations
• Recruitment
• Training and development
• Compensation and reward

Required Computer Packages

• Microsoft Office
• VIP Payroll/Human Resources Management

Key Duties and Responsibilities Key Performance Indicators

Recruitment

• Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
• Maintain the applicant tracking system and ensure data accuracy.
• Coordinate pre-employment checks, such as reference and background checks.
• Screen CVs and conduct the first interview for open vacancies.
• Perform reference checks for all employees.
• Ensure proper administration of all CVs and communications with candidates.
• Act as a recruitment representative for the Company (P.E).
• Assist with creating relevant job specifications for vacancies within the firm.
• Post adverts on relevant platforms and liaise with recruiters on firm vacancies.

Graduate Recruitment

• Show initiative and creativity in graduate recruitment ideas.
• Arrange and coordinate career days and fairs with relevant universities and local schools alongside the Company(SA) recruitment committee.
• Coordinate and review potential graduate CVs.
• Coordinate graduate induction, job shadowing, and vacation work throughout the year.
• Ensure an adequate pipeline of trainees for future contracts.
• Manage the graduate recruitment program, including obtaining marks from students, conducting interviews, and coordinating the program.

Onboarding and Offboarding

• Organize and prepare new employee onboarding materials and schedules.
• Assist with new employee orientation and ensure completion of required paperwork.
• Support the offboarding process, including collecting equipment, completing paperwork, and conducting exit interviews.
• Manage induction, paperwork, and payments for vacation students.

Employee Records and Data Management

• Maintain accurate and up-to-date employee records, including personnel files and digital records.
• Generate HR-related reports and documentation as needed.
• Ensure confidentiality and data security.

HR Communications

• Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
• Assist in organizing HR-related events, meetings, and training sessions.
• Create content for employee communications and coordinate employee meetings.

Benefits Administration

• Assist in benefits enrollment, changes, and inquiries.
• Coordinate benefits-related paperwork and assist employees with benefit questions.

Leave and Attendance

• Track employee attendance and leave balances.
• Process leave requests and ensure accurate records.
• Handle employee leave queries and reconcile leave balances and overtime accrued.

General Administrative Tasks

• Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
• Order and maintain HR supplies and materials.
• Perform general administrative duties, such as typing forms, creating organizational charts, seating plans, and induction files.

Culture

• Assist and coordinate internal team functions and company events (e.g., team-building, employee days, year-end functions).

Compliance Assistance

• Assist in ensuring the firm complies with HR-related laws and regulations.
• Keep HR policies and procedures up to date.
• Ensure compliance with the firms System of Quality Management (SOQM), policies, and procedures.
• Ensure adherence to the firms Employee Code of Conduct, including SAICA, IRBA, and IESBA Codes of Conduct.