Governance & Company Secretarial Administrator

Fidelity Services Group; Roodepoort; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Fidelity Services Group is seeking a Company Secretarial Administrator to provide administrative support to the Company Secretariat and assist with governance records, board and committee documentation, resolutions and statutory administration.

Ideal candidates will be organised, detail-oriented and possess a passion for corporate governance. The role offers exposure to board governance, statutory compliance and related company secretarial processes within a leading organization.

Qualifications

• Grade 12 / Matric certificate is required.
• Interest in corporate governance and company secretarial practices.
• Strong administrative capabilities and document management skills.
• Able to maintain confidentiality and professional conduct.

Responsibilities

• Provide general administrative support to the Company Secretariat.
• Coordinate Board and committee meetings, including scheduling, reminders and meeting changes.
• Assist with preparation and distribution of Board, Shareholders’ and tender resolutions.
• Place resolutions on SigniFlow for electronic signatures and follow up with directors.
• Maintain accurate company records and statutory registers.
• Assist with annual CIPC returns and related company secretarial administration.
• Update declarations of interests for directors and compare against CIPC website.
• Ensure Terms of Reference, policies, charters and annual work plans are updated annually.
• Assist with PSIRA compliance relating to directors and annual renewal of PSIRA certificates.
• Support document management and ensure governance documentation remains accurate and up to date.
• Provide support with Microsoft Office, Outlook and Teams-related administration.

Skills

Highly organised

Attention to detail

Confidentiality

Strong written and verbal communicator

Independent worker / deadline driven

Education

Grade 12 / Matric certificate

CGISA/CIS qualification (advantageous)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Fidelity Services Group is seeking a Company Secretarial Administrator to provide administrative support to the Company Secretariat and assist with governance records, board and committee documentation, resolutions and statutory administration.

Ideal candidates will be organised, detail-oriented and possess a passion for corporate governance. The role offers exposure to board governance, statutory compliance and related company secretarial processes within a leading organization.