Company Secretarial Administrator

Fidelity Services Group; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Fidelity Services Group is seeking a Company Secretarial Administrator to support the Company Secretariat, manage governance records and assist with statutory administration.

The role focuses on board documentation, resolutions, PSIRA compliance and maintaining accurate records. Ideal candidates are organised, detail-oriented and able to handle confidential information with integrity.

Qualifications

• Grade 12 / Matric certificate is required.
• Currently studying towards a CGISA/CIS qualification is advantageous.
• Strong organisational, administrative and document management skills.
• Able to work accurately under pressure and maintain confidentiality.

Responsibilities

• Provide general administrative support to the Company Secretariat.
• Coordinate Board and committee meetings, including scheduling and reminders.
• Assist with preparation and distribution of Board, Shareholders’ and tender resolutions.
• Place resolutions on SigniFlow for electronic signatures and follow up with directors.
• Maintain accurate company records and statutory registers.
• Assist with annual CIPC returns and related company secretarial administration.
• Update declarations of interests for directors and compare with CIPC website.
• Ensure Terms of Reference, policies, charters and annual work plans are updated yearly.
• Assist with PSIRA compliance relating to directors and annual renewal of PSIRA certificates.
• Support document management and governance documentation accuracy.
• Provide support with Microsoft Office, Outlook and Teams administration.

Skills

Organisational skills

Attention to detail

Confidentiality

Written and verbal communication

Education

Grade 12 / Matric

CGISA/CIS qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Are you an organised, detail-oriented administrator with an interest in corporate governance and company secretarial practices?

Fidelity Services Group is looking for a Company Secretarial Administrator to provide administrative support to the Company Secretariat and assist with the effective management of governance records, Board and committee documentation, resolutions and statutory administration.

This is an excellent opportunity for an individual who is looking to build their career in corporate governance and company secretarial administration.

What you’ll be responsible for

• Providing general administrative support to the Company Secretariat.
• Coordinating Board and committee meetings, including scheduling, reminders and meeting changes.
• Assisting with the preparation and distribution of Board, Shareholders’ and tender resolutions.
• Placing resolutions on SigniFlow for electronic signatures and following up with directors.
• Maintaining accurate company records and statutory registers.
• Assisting with annual CIPC returns and related company secretarial administration.
• Updating declarations of interests for directors and comparing information against the CIPC website.
• Ensuring Terms of Reference, policies, charters and annual work plans are updated annually.
• Assisting with PSIRA compliance relating to directors and annual renewal of company PSIRA certificates.
• Supporting document management and ensuring governance documentation remains accurate and up to date.
• Providing support with Microsoft Office, Outlook and Microsoft Teams-related administration.

What we’re looking for

We’re looking for someone who is:

• In possession of a Grade 12 / Matric certificate.
• Studying towards a CGISA/CIS qualification – advantageous.
• Highly organised with excellent administrative and document management skills.
• Exceptionally detail-oriented and able to work accurately under pressure.
• Professional, trustworthy and able to maintain confidentiality.
• A strong written and verbal communicator.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Able to work independently, manage multiple deadlines and meet required turnaround times.
• In possession of a clear criminal record.
• Residing in the West Rand or surrounding areas.

Experience in Company Secretarial?

Not necessarily.

Previous experience in a company secretarial environment is not a prerequisite. We are particularly interested in individuals who demonstrate strong administrative capabilities, attention to detail, professionalism and a genuine interest in corporate governance.

Why join us?

This role offers the opportunity to gain practical exposure to corporate governance, Board administration, statutory compliance and company secretarial processes within a leading organisation.

If you are an organised administrator looking to develop your career in this space, we’d like to hear from you.

Location: Head Office – Helderkruin
Department: Company Secretariat
Reporting to: Group Company Secretary

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.