Governance & Board Administration Specialist

Fidelity Services Group; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Fidelity Services Group is seeking a Company Secretarial Administrator to support the Company Secretariat, manage governance records and assist with statutory administration.

The role focuses on board documentation, resolutions, PSIRA compliance and maintaining accurate records. Ideal candidates are organised, detail-oriented and able to handle confidential information with integrity.

Qualifications

• Grade 12 / Matric certificate is required.
• Currently studying towards a CGISA/CIS qualification is advantageous.
• Strong organisational, administrative and document management skills.
• Able to work accurately under pressure and maintain confidentiality.

Responsibilities

• Provide general administrative support to the Company Secretariat.
• Coordinate Board and committee meetings, including scheduling and reminders.
• Assist with preparation and distribution of Board, Shareholders’ and tender resolutions.
• Place resolutions on SigniFlow for electronic signatures and follow up with directors.
• Maintain accurate company records and statutory registers.
• Assist with annual CIPC returns and related company secretarial administration.
• Update declarations of interests for directors and compare with CIPC website.
• Ensure Terms of Reference, policies, charters and annual work plans are updated yearly.
• Assist with PSIRA compliance relating to directors and annual renewal of PSIRA certificates.
• Support document management and governance documentation accuracy.
• Provide support with Microsoft Office, Outlook and Teams administration.

Skills

Organisational skills

Attention to detail

Confidentiality

Written and verbal communication

Education

Grade 12 / Matric

CGISA/CIS qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Fidelity Services Group is seeking a Company Secretarial Administrator to support the Company Secretariat, manage governance records and assist with statutory administration.

The role focuses on board documentation, resolutions, PSIRA compliance and maintaining accurate records. Ideal candidates are organised, detail-oriented and able to handle confidential information with integrity.