General Administrator – Mensch

Staffwise; Cape Town; Hybrid; ZAR 223,000 - 279,000; Full time

Job summary

Mensch in Gardens, Cape Town is seeking an Administrative Coordinator to support the Executive Director and project work. The role involves managing admin tasks, filing, meeting logistics, and basic bookkeeping in a dynamic office environment.

The ideal candidate will have strong communication skills, a minimum of five years in administration, and an interest in non-profit work and the Jewish community. Some flexibility for occasional WFH is available.

Qualifications

• 5+ years of experience in an administrative or coordinator role.
• A qualification in administration would be advantageous.
• Exposure to the non-profit sector Mensch and the Jewish community is advantageous.
• Excellent written and verbal communication skills.
• Ability to liaise with diverse stakeholders and manage schedules.

Responsibilities

• Provide organisational administration support and manage files.
• Support Executive Director with administrative tasks and project support.
• Maintain stakeholder database and filing systems (digital and physical).
• Handle daily office admin: mail, courier, supplies, and scheduling.
• Perform basic project bookkeeping: invoices, bills, and payments tracking.
• Organise internal and external meetings and capture minutes.
• Monitor expenses and assist in budget adherence.

Skills

5+ years admin

Strong communication

Interpersonal skills

Self-management

Teamwork

Attention to detail

Education

Admin qualification

Tools

Microsoft Office

Monday.com

Mailchimp

Facebook

WhatsApp

Quicket

Job description

About The Organisation And The Role

Mensch activates, supports, and empowers the Jewish community to create positive social change in South Africa. They provide training and networking to social change-makers, facilitate immersive volunteering, and offer philanthropic advice and services to achieve their mission.

Full-time, Permanent, Work

Cape Town, Gardens

Posted 6 days ago

Main Duties & Responsibilities

• Organisational Administration Support


• Working with Executive Director providing administrative support for Mensch organisational work and projects.


• Manage and maintain Mensch’s stakeholder database.


• Create and maintain a digital and paper filing system for general admin and all projects.


• Daily office administration: Receive and distribute mail and packages, schedule courier deliveries, order office supplies, and execute other office administrative support as needed.


• Execute project and organisational bookkeeping tasks such as creating invoices, managing bills, and tracking payments.


• Organise and coordinate internal and external meetings.


• Take detailed notes during team, client, and board meetings, and produce minutes. Combined use of AI tools and referring to own notes to ensure accuracy.


• Adhere to organisational budget by monitoring expenses and implementing cost‑saving measures.


• Create MS Office Templates for organisation and programme needs.


• Project Administration Support


• Attend, manage and provide logistical support of planning, setting‑up, and running of events to include venue and vendor bookings, catering, merchandise, and procurement (online & in‑shop)


• Manage and develop vendor and resource database.


• Administrative support for the distribution of event marketing and RSVP processes on Mailchimp, email, Quicket, Zoom, social, and print media.


• Provide administrative support for online Zoom workshops.


• Capture participant feedback for monitoring and evaluation purposes to support programme improvement and development.


• Admin support for project management using Excel and Monday.com (or similar CRM).

Required Skills & Experience

The ideal applicant will have the following demonstrable competencies:

• Work experience and industry exposure


• At least 5 years’ experience in an administrative or coordinator role


• A qualification in Administration would be advantageous.


• Exposure to the non‑profit sector/ Mensch/ and the Jewish community is advantageous.


• Strong Communication and Interpersonal skills


• Strong interpersonal skills with the ability to communicate effectively.


• Excellent writing skills, with a clear and concise communication style


• Ability to effectively liaise with people of all ages and stages of life.


• Ability to communicate telephonically effectively and professionally.


• Self-Management and Teamwork: Ability to work as a collaborative team member in an open‑office environment.


• Excellent Administration and Organisational Skills


• Methodical and process‑oriented with the ability to develop and implement systems and processes to streamline operations.


• Excellent organisation, planning, and multi‑tasking skills with the proven ability to set priorities and meet tight deadlines with minimal supervision.


• Ability to observe standard office policies and procedures.


• Digital fluency: Ability to acquire and maintain proficiency in all requisite computer applications, software, and tools to successfully perform job responsibilities and duties. This includes the Microsoft Office suite, Monday.com, Mailchimp, Facebook, WhatsApp, and Quicket


• A flexible, self‑driven individual with strong attention to detail.


• A proactive individual who uses their initiative to ensure that service and performance are always to a high standard.


• Able to work autonomously while maintaining open channels of communication with a team.


• Specific Requirements


• Takes initiative, displays a strong work ethic, and maintains a positive attitude.


• Motivated and self‑directed mindset with the ability to exercise independent judgment related to the daily administration of the organisation and its projects. Must be persistent and able to work well with those with differing skills and working styles.


• Able to work effectively under pressure and contribute to problem‑solving


• Must maintain confidentiality and a high degree of professional etiquette and decorum.


• Interested and excited about new tech tools and the use of AI to enhance workstreams.


• An interest in working in the non‑profit sector.

Job Features

Job Category Admin, Office & Support, NGO/NPO

Location: Gardens, Cape Town (potential for occasional WFH)

Reporting to: Executive Director

Nature of contract: Full-time, permanent

Hours of work: 9.00 – 5pm (with some flexibility; occasional evening/weekend work required)

Salary range: R20,000 – R25,000 (commensurate with skill and experience)

Closing date for applications: 30 September 2026