Fund Governance & Secretariat Coordinator

Discovery; Sandton; On-site; ZAR 420,000 - 600,000; Full time

Job summary

Discovery is seeking a Fund Coordinator for a fixed-term contract to support the Bankmed account. Based in Sandton, you will coordinate governance, secretariat duties, and stakeholder communications, ensuring timely delivery of reports, minutes, and action items.

You will work closely with the Fund Manager, Trustees, and internal teams, handling governance meetings, regulatory filings, and data coordination in a high-volume environment. Bankmed experience and strong organisation are essential.

Qualifications

• Matric is essential.
• A relevant business, administration or secretarial qualification will be advantageous.
• Bankmed experience essential.
• Approximately 3 to 5 years Bankmed experience in fund support, scheme office support, fund coordination, governance support or similar administrative role.
• Experience in the medical scheme or broader healthcare administration environment will be advantageous.
• Demonstrated experience in a high-volume administrative function.
• Exposure to project coordination or project management will be advantageous.
• Proven ability to manage multiple tasks, competing priorities and changing requirements simultaneously.

Responsibilities

• GOVERNANCE AND SECRETARIAT SUPPORT: Set up, confirm and attend all formal Scheme meetings (Audit, Board of Trustees, Operations Committee).
• Record keeping of formal meeting minutes and notes; distribute minutes within SLA.
• QA of meeting packs, reports, minutes, and notes prior to distribution.
• Drafting and tracking of scheduling for Scheme initiatives; monitor Matters Arising schedules.
• Coordinate DH requested forums and workshops; ensure action items are tracked.
• ADMINISTRATION AND REGULATORY COORDINATION: Draft and coordinate all Scheme communications; filing.
• Collate fund management documents for audits; liaise with CMS for regulatory requirements.
• Coordinate contracts, Certificates of Adherence, and maintenance of registers.
• Distribute documents to Trustees and update e-filing; resolve queries escalated to Fund Coordinator.
• STAKEHOLDER LIAISON AND QUERY MANAGEMENT: Monitor electronic communications; escalate to stakeholders as required.
• Provide timely feedback and resolve escalations; communicate information to clients and stakeholders.
• Update CMS circulars; liaise with CMS and archive communications.
• COMMUNICATION COORDINATION: Assist Fund Manager with scheme regulatory communications; monitor deadlines.
• Review scheme and member communications for final sign-off.
• Ensure marketing processes and SOPs are followed; manage communication projects.
• REPORTING AND DATA COORDINATION: Manual extraction, QA, formatting of data files; ensure accuracy.
• Distribute and monitor SLA/non-SLA monthly/quarterly reports.
• Coordinate ad-hoc data requests; AGM data dumps for IEB.
• PROJECT AND DELIVERY COORDINATION: Assist with AGM project; monitor timelines and regulatory requirements.
• Coordinate project deliverables; manage annual Year End and other projects.
• Engage with external auditors and coordinate workshops.

Skills

Governance coordination

Secretariat support

Stakeholder engagement

Project delivery

Education

Matric essential

Business/secretarial qualification advantageous

Bankmed experience essential

3–5 years Bankmed fund support/ governance experience

Job description

Discovery is seeking a Fund Coordinator for a fixed-term contract to support the Bankmed account. Based in Sandton, you will coordinate governance, secretariat duties, and stakeholder communications, ensuring timely delivery of reports, minutes, and action items.

You will work closely with the Fund Manager, Trustees, and internal teams, handling governance meetings, regulatory filings, and data coordination in a high-volume environment. Bankmed experience and strong organisation are essential.