Governance and Executive Coordinator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Exceed Human Resource Consultants seeks an experienced governance professional to coordinate EXCO/Board meetings, manage minute-taking and maintain key governance records. You will support the CEO and EXCO with reports, correspondence and priorities while ensuring secure document control and compliance with governance frameworks.

The ideal candidate has extensive experience in governance, King IV, and board procedures, with strong writing skills and the ability to work with senior executives on

Qualifications

• 5-7 years' experience in governance, executive coordination, company-secretarial support or senior administration.
• Relevant diploma or degree in Governance, Law, Business Administration, Finance or related field preferred.
• Advanced EXCO and Board minute-taking experience.
• Strong business writing, editing and proofreading skills.
• Knowledge of the Companies Act, trust administration and CIPC requirements.
• Understanding of corporate governance, Board procedures and King IV.
• Experience in document control and records management.
• Knowledge of commercial insurance and risk management.
• Advanced Microsoft 365 skills, including SharePoint.
• Strong planning, prioritisation and people-management skills.
• Excellent attention to detail, discretion and sound judgement.
• Confident working with senior executives and confidential information.
• Strong ownership, accountability and follow-through.

Responsibilities

• Coordinate EXCO, Board and leadership meetings, calendars, agendas and reporting deadlines.
• Prepare meeting packs, take minutes and maintain decision and action registers.
• Track governance actions and ensure timely follow-through.
• Support the CEO and EXCO with correspondence, reports, presentations and priorities.
• Maintain corporate governance, statutory and entity records.
• Coordinate resolutions, approvals, signatures and director/trustee documentation.
• Manage insurance renewals, claims, broker relationships and risk records.
• Maintain accurate, secure and auditable document control systems.
• Oversee the Office Coordinator and support effective head-office operations.

Skills

Governance knowledge

Board/EXCO minute-taking

Advanced MS 365

Document control

Discretion & judgement

Leadership & people management

Business writing

Confidential information handling

Education

Diploma or degree in Governance, Law, Business Administration, Finance or related field

Tools

SharePoint

Microsoft 365

Job description

Reference:11397 MB Consultant: Marié Bosman Job Description:

• Coordinate EXCO, Board and leadership meetings, calendars, agendas and reporting deadlines.
• Prepare meeting packs, take minutes and maintain decision and action registers.
• Track governance actions and ensure timely follow-through.
• Support the CEO and EXCO with correspondence, reports, presentations and priorities.
• Maintain corporate governance, statutory and entity records.
• Coordinate resolutions, approvals, signatures and director/trustee documentation.
• Manage insurance renewals, claims, broker relationships and risk records.
• Maintain accurate, secure and auditable document control systems.
• Oversee the Office Coordinator and support effective head-office operations.

Qualifications:

• 5-7 years' experience in governance, executive coordination, company-secretarial support or senior administration.
• Relevant diploma or degree in Governance, Law, Business Administration, Finance or related field preferred.
• Advanced EXCO and Board minute-taking experience.
• Strong business writing, editing and proofreading skills.
• Knowledge of the Companies Act, trust administration and CIPC requirements.
• Understanding of corporate governance, Board procedures and King IV.
• Experience in document control and records management.
• Knowledge of commercial insurance and risk management.
• Advanced Microsoft 365 skills, including SharePoint.
• Strong planning, prioritisation and people-management skills.
• Excellent attention to detail, discretion and sound judgement.
• Confident working with senior executives and confidential information.
• Strong ownership, accountability and follow-through.