Frozen Imports And Exports Controller

Obrien Recruitment; Wes-Kaap; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Obrien Recruitment presents a Mid Career opportunity for a Frozen Imports and Exports Controller in Hout Bay, Western Cape. The role covers export compliance, order processing, and documentation management to support international trade within the frozen and dry goods sector.

Responsibilities include ensuring NRCS certificates, permits, and vessel licenses are valid, managing file packs, drafting contracts, and coordinating with shipping lines and forwarders.

Qualifications

• Matric (Grade 12) is required; a tertiary qualification in Supply Chain, Logistics, or International Trade is highly advantageous.
• Proven administrative track record in frozen and dry goods exports, international trade compliance, and shipping processes.

Responsibilities

• Export Compliance & Regulatory Approvals: Verify NRCS certificates, vessel licenses, export permits, and 3rd-party rights on permits.
• Open physical, Pastel, and server file packs; issue production instructions and maintain stock tallies.
• Draft sales contracts and manage forex files; obtain schedule dates and freight quotes; confirm NRCS approval.
• Submit shipping docs via DHL and review Bills of Lading for Incoterms and notify parties.

Skills

Organization

Supervisory skills

Attention to detail

Communication skills

Education

Matric (Grade 12)

Tertiary qualification in Supply Chain/Logistics/International Trade

Tools

Pastel accounting software

Job description

The Frozen Imports and Exports Controller

We are seeking a Mid Career professional to join our team in Hout Bay.

Job Vacancy: Frozen Imports and Exports Controller

Location: Hout Bay, Western Cape

Type: Permanent

Duties and Responsibilities:

Export Compliance & Regulatory Approvals:

• Confirm valid NRCS certificates and vessel licenses, notifying 3rd-party vessel owners as needed.
• Verify export permits for rights holders with suppliers, ensuring accurate country and scientific names.
• Verify 3rd-party rights holders are listed on export permits prior to application.
• Submit inspection requests to NRCS and track approvals.
• Process BF60, Trace Health certificates, EUR1 applications, catch certificates, and DFFE notices/schedules.

Order Processing & File Management:

• Open physical, Pastel, and server file packs based on order confirmations from the Director.
• Issue production instructions for order quantities and maintain stock tallies per client.
• Create transfer instructions for stock moved to 3rd-party cold stores.
• Draft sales contracts for customers and manage receipt/updating of forex files.
• Obtain stack dates, sailing dates, and freight quotes; complete costings.
• Confirm bookings with shipping lines once NRCS approval is received.
• Send picking slips to cold stores and submit clearing/shipping instructions to forwarding agents.
• Oversee container loading on-site at cold stores.
• Monitor vessel sailing schedules and process client picking and freight purchase orders.

Documentation & Client Communication:

• Complete commercial invoices, packing lists, and review Bills of Lading generated by forwarding agents (verifying Incoterms, consignees, and notify parties).
• Email draft document copies to customers or their clearing agents 10 days before vessel ETA for approval.
• Confirm payment receipt prior to dispatching original documents via DHL courier.

Requirements

• Education: Matric (Grade 12) is required; a tertiary qualification in Supply Chain, Logistics, or International Trade is highly advantageous.
• Experience: Proven administrative track record in frozen and dry goods exports, international trade compliance, and shipping processes.
• Technical Skills: Proficiency in Pastel accounting software, costings, and forex file administration.
• Key Skills: Strong organizational and supervisory capabilities, excellent attention to detail for legal/shipping documentation, and effective communication skills for liaising with suppliers, clearing agents, and international clients.

Frozen Imports and Exports Controller • Hout Bay, Western Cape, ZA