Frozen Imports And Exports Controller

O'Brien Recruitment; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

O'Brien Recruitment is seeking a Frozen Imports and Exports Controller based in Hout Bay, Western Cape for a permanent on-site role. You will manage export compliance, regulatory approvals, and end-to-end logistics for frozen and dry goods, focusing on accuracy and regulatory adherence.

The role requires coordination with suppliers, shipping agents, and clients, plus experience with NRCS, permits, and documentation like BF60 and EUR1; Pastel skills are essential.

Qualifications

• Proven administrative track record in frozen and dry goods exports.
• Experience with international trade compliance and shipping processes.
• Proficiency in Pastel accounting software, costings, and forex file administration.

Responsibilities

• Confirm valid NRCS certificates and vessel licenses with 3rd-party owners.
• Verify export permits for rights holders with suppliers and ensure correct country names.
• Ensure 3rd-party rights holders are listed on export permits before application.
• Submit inspection requests to NRCS and track approvals.
• Prepare BF60, Trace Health certificates, EUR1 applications, catch certificates, and DFFE notices.

Skills

Strong organizational and supervisory

Attention to detail

Effective communication with suppliers

Education

Matric (Grade 12) with tertiary qualification advantageous

Tools

Pastel accounting software

Costings

Forex file administration

Job description

Job Vacancy: Frozen Imports and Exports Controller

Location: Hout Bay, Western Cape

Type: Permanent

Export Compliance & Regulatory Approvals

• Confirm valid NRCS certificates and vessel licenses, notifying 3rd-party vessel owners as needed.
• Verify export permits for rights holders with suppliers, ensuring accurate country and scientific names.
• Verify 3rd-party rights holders are listed on export permits prior to application.
• Submit inspection requests to NRCS and track approvals.
• Process BF60, Trace Health certificates, EUR1 applications, catch certificates, and DFFE notices/schedules.

Order Processing & File Management

• Open physical, Pastel, and server file packs based on order confirmations from the Director.
• Issue production instructions for order quantities and maintain stock tallies per client.
• Create transfer instructions for stock moved to 3rd-party cold stores.
• Draft sales contracts for customers and manage receipt/updating of forex files.

Logistics & Freight Coordination

• Obtain stack dates, sailing dates, and freight quotes; complete costings.
• Confirm bookings with shipping lines once NRCS approval is received.
• Send picking slips to cold stores and submit clearing/shipping instructions to forwarding agents.
• Oversee container loading on-site at cold stores.
• Monitor vessel sailing schedules and process client picking and freight purchase orders.

Documentation & Client Communication

• Complete commercial invoices, packing lists, and review Bills of Lading generated by forwarding agents (verifying Incoterms, consignees, and notify parties).
• Email draft document copies to customers or their clearing agents 10 days before vessel ETA for approval.
• Confirm payment receipt prior to dispatching original documents via DHL courier.

Requirements

• Education: Matric (Grade 12) is required; a tertiary qualification in Supply Chain, Logistics, or International Trade is highly advantageous.
• Experience: Proven administrative track record in frozen and dry goods exports, international trade compliance, and shipping processes.
• Technical Skills: Proficiency in Pastel accounting software, costings, and forex file administration.
• Key Skills: Strong organizational and supervisory capabilities, excellent attention to detail for legal/shipping documentation, and effective communication skills for liaising with suppliers, clearing agents, and international clients.