Front Desk & Office Admin Coordinator

CVQuest; Boksburg; On-site; ZAR 59,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive training

Career growth opportunities

Supportive environment

Job summary

CVQuest N/A seeks a Receptionist to create a positive first impression and provide comprehensive administrative support for smooth office operations.

Key duties include greeting visitors, handling calls, managing emails, scheduling, filing, preparing reports, maintaining databases, and supporting other departments with general tasks. The role offers training and growth within a collaborative environment.

Qualifications

• Previous experience in a receptionist, administrative, or customer service role is advantageous but not essential, as training will be provided.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with excellent attention to detail.
• Professional appearance and telephone etiquette.
• Ability to multitask, prioritize workload, and perform well under pressure.
• Friendly, positive, and customer-service-oriented attitude.
• Ability to work independently as well as part of a team.

Responsibilities

• Welcome clients, visitors, and guests in a friendly, professional, and courteous manner.
• Answer, screen, and direct incoming telephone calls promptly and professionally.
• Manage incoming and outgoing emails, courier services, and general correspondence.
• Schedule appointments, meetings, and maintain office calendars.
• Maintain an organized reception area and ensure a professional office environment at all times.
• Perform general administrative duties, including filing, scanning, photocopying, printing, and document management.
• Prepare reports, presentations, and other business documents as required.
• Maintain accurate records and update company databases.
• Order and monitor office supplies, stationery, and refreshments, ensuring adequate stock levels.
• Assist with basic bookkeeping, invoicing, and data capturing where required.
• Support management and other departments with administrative tasks and special projects.
• Handle client enquiries and resolve routine issues in a professional and efficient manner.
• Ensure all confidential information is handled with discretion and professionalism.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer service

Multitasking

Teamwork

Tools

Office software

Job description

CVQuest N/A seeks a Receptionist to create a positive first impression and provide comprehensive administrative support for smooth office operations.

Key duties include greeting visitors, handling calls, managing emails, scheduling, filing, preparing reports, maintaining databases, and supporting other departments with general tasks. The role offers training and growth within a collaborative environment.