Franchise Restaurant Administrator

Pedros Chicken; Durban; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Pedros Chicken is seeking a Franchise Restaurant Administrator to provide accurate financial and administrative support to the Franchise Partner and restaurant operations. The role covers debtors, creditors, payroll, banking, reconciliations and month-end reporting to ensure precise records and timely reporting.

Key duties include working with MICROS/GAAP systems, extracting and reconciling sales data, and preparing weekly and monthly reports.

Qualifications

• Matric / Grade 12 essential.
• Relevant Finance, Bookkeeping or Administration qualification advantageous.
• Previous administration experience essential, preferably within the restaurant, hospitality, retail or QSR industry.
• Practical experience with debtors and creditors.
• Payroll administration experience.
• Experience completing bank reconciliations.
• Experience assisting with month-end reporting.
• Previous exposure to MICROS and/or GAAP is highly advantageous.
• Strong computer literacy, particularly Microsoft Excel, Word, Outlook and financial/administrative systems.
• Good understanding of basic bookkeeping and financial administration.

Responsibilities

• Manage day-to-day debtors and creditors administration.
• Process supplier invoices, payments and maintain accurate creditor records.
• Monitor outstanding debtors and follow up on payments where required.
• Complete daily and monthly bank reconciliations.
• Capture and maintain accurate financial and administrative records.
• Assist with cash-up reconciliations and investigate discrepancies.
• Maintain organised filing and supporting documentation for all financial transactions.
• Prepare weekly and monthly administrative and financial reports.
• Assist with month-end reporting and reconciliations.
• Identify discrepancies and escalate financial or administrative concerns to the Franchise Partner.

Skills

Debtors management

Creditors management

Payroll administration

Bank reconciliations

Month-end reporting

Excel

Attention to detail

Organisational skills

Discrepancy investigation

Education

Finance/Bookkeeping qualification

Administration qualification

Tools

MICROS

GAAP

Job description

Job Purpose

The Franchise Restaurant Administrator is responsible for providing accurate and efficient financial and administrative support to the Franchise Partner and restaurant operations. The role ensures that debtors, creditors, payroll, banking, reconciliations and month-end reporting are completed accurately and timeously, while maintaining proper financial records and administrative controls.

Key Responsibilities

Finance & Administration

• Manage day-to-day debtors and creditors administration.
• Process supplier invoices, payments and maintain accurate creditor records.
• Monitor outstanding debtors and follow up on payments where required.
• Complete daily and monthly bank reconciliations.
• Capture and maintain accurate financial and administrative records.
• Assist with cash-up reconciliations and investigate discrepancies.
• Maintain organised filing and supporting documentation for all financial transactions.

Payroll

• Prepare and process payroll information accurately and within required deadlines.
• Maintain employee payroll records, including new starters and terminations.
• Capture overtime, leave, deductions and other payroll-related information.
• Ensure payroll information is supported by accurate attendance and employee records.
• Assist with payroll queries from employees and management.

Restaurant Systems & Reporting

• Work with MICROS and/or GAAP restaurant/POS systems.
• Extract and reconcile sales and transactional information from restaurant systems.
• Prepare weekly and monthly administrative and financial reports.
• Assist with month-end reporting and reconciliations.
• Identify discrepancies and **escalate** financial or administrative concerns to the Franchise Partner.
• Maintain accurate records to support financial reviews and audits.

General Administration

• Provide general administrative support to the Franchise Partner and restaurant management team.
• Maintain employee, supplier and operational records.
• Ensure documentation is accurate, complete and filed appropriately.
• Assist with supplier queries and account reconciliations.
• Maintain confidentiality when working with employee, payroll and financial information.

Minimum Requirements

• Matric / Grade 12 essential.
• Relevant Finance, Bookkeeping or Administration qualification advantageous.
• Previous administration experience is essential, preferably within the restaurant, hospitality, retail or QSR industry.
• Practical experience with debtors and creditors.
• Experience with payroll administration.
• Experience completing bank reconciliations.
• Experience assisting with month-end reporting.
• Previous exposure to MICROS and/or GAAP is highly advantageous.
• Strong computer literacy, particularly Microsoft Excel, Word, Outlook and financial/administrative systems.
• Good understanding of basic bookkeeping and financial administration.

Key Skills & Competencies

• Strong numerical and financial administration skills.
• High level of accuracy and attention to detail.
• Strong Excel and computer skills.
• Good organisational and time-management ability.
• Ability to work independently and meet strict deadlines.
• Ability to identify and investigate discrepancies.
• Strong record-keeping and administrative discipline.
• Trustworthy and able to handle confidential financial and employee information.
• Comfortable working within a fast-paced restaurant environment.