Admin Manager

OK Franchise; Daniëlskuil; On-site; ZAR 350,000 - 450,000; Full time

Job summary

A retail franchise in Daniëlskuil is looking for a retail manager with at least 5 years of food store management experience. This role includes implementing admin, financial, loss control, health and safety, and HR systems within the branch. The ideal candidate will oversee cash office procedures, manage front-end staff, and ensure a safe working environment. A valid driver's license, own transport, and willingness to relocate are required. This position offers the opportunity to lead and develop a team while managing daily retail operations.

Qualifications

• Experience in implementing and maintaining retail admin and financial systems.
• Ability to manage loss control and ensure safety compliance.
• Proficient in HR processes including recruitment and training.

Responsibilities

• Implement and maintain admin, financial, and HR systems.
• Oversee cash office and manage front-end staff.
• Ensure compliance with safety and loss control standards.
• Administer HR processes: time‑keeping, payroll verification, productivity reporting, recruitment and selection, and staff scheduling.

Skills

Food retail management

Loss control procedures

Health and safety compliance

Financial budget management

HR management

WFM scheduling

Education

5 years in food retail store management

Job description

• Job purpose: To implement and maintain the admin; financial; loss control; Health and Safety; and HR systems in the branch

CORE RESPONSIBILITIES

ADMIN SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

• Ensure that receiving procedures are followed and that information is captured correctly
• Oversee the returns procedure of blown and damaged stock
• Ensure that the clerks adhere to cash office procedures, that accurate cash‑ups are done, and that main floats balance with the ledger
• investigate and rectify variances
• Conduct physical counts and complete recon’s
• Manage front‑end staff (cashiers) and check that procedures are followed to ensure efficient customer service
• Authorise refunds over R50,00 and handle cheque clearances for over R300,00
• Manage insurance claims, customer liability claims and outsourcing contracts

FINANCIAL BUDGETS IMPLEMENTATION AND MAINTENANCE

• Manage the expenses according to the budget
• Ensure an accurate general ledger
• Schedule employees within the budget
• Handle and resolve financial queries

LOSS CONTROL SYSTEM IMPLEMENTATION AND MAINTENANCE

• Ensure that all loss control and security checklists are adhered to
• Identify and rectify “out of line” areas

HEALTH, SAFETY AND HOUSEKEEPING STANDARDS ADHERENCE

• Ensure that all equipment is in working order
• Ensure that the general facility is a safe working environment
• Oversee the role of the Health and Safety Officer
• Identify and rectify problem areas

HR SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

• Manage time‑keeping
• check employee hours
• verify payslip with hours worked
• Complete weekly productivity report
• Ensure that organisational structures are updated
• Manage status changes
• Submit documentation to Head Office for employee checks
• Ensure that staff is appropriately trained and developed
• Conduct disciplinary hearings
• Manage recruitment and selection
• Schedule staff – ensure that enough manpower is available
• Capture schedules on WFM
• Check and authorise deviations
• Handle and monitor productivity

MINIMUM REQUIREMENTS: FORMAL EDUCATION/ QUALIFICATION

Education

• Minimum of 5 years in food retail store management experience (non‑negotiable)

Other

• Driver’s license
• Own transport
• Willing to relocate (role based in Danielskuil, Northern Cape)