Fleet Operations Administrator

Placements24; LegKraal Gate; On-site; ZAR 300,000 - 380,000; Full time

Benefits offered by this job

Competitive annual salary

Medical aid contributions

Pension fund enrollment

Generous annual leave

Job summary

Placements24 is seeking a Fleet Operations Administrator in Mahikeng, North West, South Africa to manage fleet records, maintenance scheduling, and driver compliance, supporting the Fleet Manager. The role requires strong administrative skills and a proactive approach to compliant fleet operations.

The position offers a structured and supportive environment with opportunities to contribute to fleet efficiency, cost control, and regulatory adherence while coordinating with internal teams across

Qualifications

• Proven administrative experience, preferably within fleet management or related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Maintain accurate and up-to-date records for all company vehicles, including registration, insurance, and service history.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs.
• Ensure compliance with all relevant regulatory requirements for fleet operations.
• Process invoices for fuel, maintenance, and other fleet-related expenses.
• Assist in managing driver files and ensuring compliance with licensing and permit requirements.
• Respond to inquiries from drivers and internal departments regarding fleet operations.
• Prepare reports on fleet utilization, costs, and maintenance schedules.

Skills

Administrative experience

Strong organizational skills

Excellent communication

Interpersonal skills

Multitasking and prioritization

Education

High school diploma

Admin or logistics qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is looking for an efficient and organized Fleet Operations Administrator to manage administrative aspects of their vehicle fleet in Mahikeng, North West . This role is crucial for ensuring the smooth and compliant operation of all company vehicles. You will be responsible for maintaining records, scheduling maintenance, managing driver compliance, and supporting the Fleet Manager. The ideal candidate has excellent administrative skills, a strong understanding of fleet management principles, and a proactive approach to supporting the operational needs of the fleet in Mahikeng .

Key Responsibilities

• Maintain accurate and up-to-date records for all company vehicles, including registration, insurance, and service history.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs.
• Ensure compliance with all relevant regulatory requirements for fleet operations.
• Process invoices for fuel, maintenance, and other fleet-related expenses.
• Assist in managing driver files and ensuring compliance with licensing and permit requirements.
• Respond to inquiries from drivers and internal departments regarding fleet operations.
• Prepare reports on fleet utilization, costs, and maintenance schedules.

Requirements

• High school diploma or equivalent; a qualification in administration or logistics is advantageous.
• Proven administrative experience, preferably within fleet management or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a busy environment.

Benefits

• Competitive annual salary.
• Comprehensive medical aid contributions.
• Pension fund enrollment.
• Generous annual leave allowance.
• A structured and supportive working environment.