Financial Assistant

Sentinel Staffing Services; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Sentinel Staffing Services in Macassar, Cape Town, is seeking a Financial Assistant to handle financial administration, creditors, fleet, staff, and general admin duties. The role covers reconciliations, payments, asset tracking and payroll-related tasks in a busy environment.

The ideal candidate has experience in a financial/administrative role, precise attention to detail, and the ability to meet deadlines. On-site work with dynamic teams in the Western Cape is expected.

Qualifications

• Previous experience in a financial/administrative role.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Experience with creditors and financial administration will be advantageous.

Responsibilities

• Reconcile purchase orders with supplier invoices.
• Process supplier invoices, returns and debits.
• Check invoices for accuracy and ensure readiness for payment before due dates.
• Liaise with suppliers regarding outstanding invoices and credit notes.
• Prepare creditor payment schedules and supplier remittances.
• Maintain accurate creditor and invoice filing.
• Reconcile petrol slips, monitor kilometres and odometer readings.
• Assist with vehicle registration and licensing renewals and fleet card management.
• Process monthly garage and credit card transactions and maintain the garage card register.
• Maintain the fixed asset register and record asset movements.
• Assist with recruitment administration, interviews, and timesheet reconciliation.
• Prepare monthly tracker reports and deductions for private calls, traffic fines and loans.
• Administer petty cash, secure cash, and assist with audits and B-BBEE documentation.

Skills

Creditors management

Administrative skills

Attention to detail

Communication skills

Tools

MS Office

Job description

Financial Assistant Sentinel Staffing Services•Somerset west, Western Cape, ZA

FINANCIAL ASSISTANT – MACASSAR, CAPE TOWN

Our client is looking for a Financial Assistant to join their team in Macassar, Cape Town.

The successful candidate will be responsible for a variety of financial administration, creditor, fleet, staff and general administrative functions.

KEY RESPONSIBILITIES

Creditors

• Reconcile purchase orders with supplier invoices
• Process supplier invoices, returns and debits
• Check invoices for accuracy
• Ensure invoices are ready for payment before due dates
• Liaise with suppliers regarding outstanding invoices and credit notes
• Prepare creditor payment schedules
• Prepare and send supplier remittances
• Maintain accurate creditor and invoice filing

Vehicles & Fleet

• Reconcile petrol slips with statements
• Monitor kilometre and odometer readings
• Assist with vehicle registration and licensing renewals
• Manage fleet cards and vehicle logs
• Report any irregularities

Business & Garage Cards

• Process monthly garage and credit card transactions
• Maintain the garage card register
• Ensure garage cards are securely managed
• Maintain controls over company vehicle and garage card usage

Fixed Assets

• Maintain the fixed asset register
• Identify and record assets
• Monitor and record movement of assets

Staff & Employee Administration

• Assist with recruitment administration, including advertising and CV shortlisting
• Contact candidates and arrange interviews
• Reconcile overtime with monthly timesheets
• Prepare monthly tracker reports
• Prepare deductions for private calls, traffic fines and loans
• Ensure overtime and deduction information is submitted by the required deadline

Petty Cash & General Administration

• Administer, balance and secure petty cash
• Ensure legitimate petty cash expenses are claimed
• Assist with insurance administration
• Manage protective clothing for staff members
• Follow up on customer credit applications
• Assist with external audits
• Assist with B-BBEE administration and preparation of verification documentation

REQUIREMENTS

• Previous experience in a financial/administrative role
• Strong attention to detail and accuracy
• Good organisational and time-management skills
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Experience with creditors and financial administration will be advantageous