Financial Administrator, KZN

Yuling Rayners; Durban; On-site; ZAR 112,000 - 134,000; Full time

Job summary

A permanent Financial Administrator role is based in Pinetown, KwaZulu-Natal. The successful candidate will coordinate office activities to support governance and financial reporting, ensuring accuracy and timely delivery of data.

Requirements include Grade 12, strong MS Office skills (Word, Excel, PowerPoint, Outlook) and Sage Evolution experience. Responsibilities cover invoicing, records management, reporting to directors, and collaboration with sales/marketing teams.

Qualifications

• Grade 12 with a good level of work experience as a Financial Administrator.
• Proficient in MS Word, Excel, PowerPoint and Outlook (MS Office)
• Proficiency with Sage Evolution required.
• Strong written and verbal English communication; accuracy and deadlines.

Responsibilities

• Coordinate office activities to improve efficiencies and governance.
• Manage phone calls and correspondence.
• Provide admin support to senior administration and finance staff (CFO, group finance).
• Create/update records in advanced database/tech programmes.
• Prepare weekly and monthly reports/presentations for directors.
• Assist with invoicing, vendor setup, statements, and payments.
• Capture and verify customer/vendor details in Sage Evolution and ensure accuracy.

Skills

MS Office

Attention to detail

Time management

English proficiency

Communication skills

Team player

Tools

Sage Evolution

Job description

We are seeking a Financial Administrator for a permanent vacancy based in Pinetown, KwaZulu Natal

Applicants are required to meet the following criteria:

• Grade 12 with a good level of work experience as a Financial Administrator handling duties related to the ones listed below
• Computer literacy : MS Office product suite for the preparation of documents and recording of operations (outside of Sage Evolution) with a reasonable level of proficiency required in Microsoft Word, Excel, PowerPoint and Outlook
• A level of proficiency with Sage Evolution will also be a requirement.
• Personal Attributes – Hardworking; Extremely strict attention to detail; Driven to meet deadlines; Honesty and integrity; Dependable and reliable; Work within a collaborative team-based environment; Good written and verbal communication skills; Very strong command of English; Can manage multiple projects all at the same time; Respectful and can work in a top-down semi-formal structure; Highly committed to excellence

The successful applicant would be responsible for, but not limited to:

• The Finance administrator’s role is to coordinate office activities and operational outcomes so that efficiencies are brought into the business as well as governance and compliance to company policies.
• Manage phone calls and correspondence
• Provide administrative support to the senior administration staff as well as the senior financemanagement structures of the business. This includes the group finance administrator and the CFO
• Create and update records, on an advanced database and technology programme
• Submit / prepare weekly and monthly reports and presentations to the directors of the business
• Work very closely with the sales, marketing and deal-making team.
• Check payment updates from the group finance manager
• Work extensively on Job Cards. This includes the following: creating new customer profiles on Sage Evolution using the information on the job card; Ensure that the job cards are produced accurately with all of the required information; Capture and verify all customer details are correct on Sage Evolution; Payment terms to the customer is accurate and is captures on Sage Evolution; Correct stock coding on Sage Evolution; Double check the costs of each item and that the job cards and quotations all tie up and is accurately reflected

• Find the correct supplier or service provider and ensure that the order has been placed
• Work with the complete invoicing process and ensure complete accuracy
• Produce all of the outstanding statements for a customer
• Phoning debtors and ensuring that debtors pay on time and into the correct bank accounts
• Capturing GRV’s and supplier invoices accurately and timeously on Sage Evolution
• Reconciliations of supplier accounts & statements
• Handling stock queries & liaising with Warehouse manager on all stock related issues
• Fill in vendor application forms and send off to the directors for approval and signatures
• Assist team members, senior team leaders, managers and directors of the business wherever necessary.
• Double checking jobcards/POD's, ensuring correct codes are being used and Invoicing out
• Compiling sales reports & checking for accuracy more specifically on Active jobs
• Liaising with reps on final invoicing dates / feedback on ETA's
• Completing /& verifying vendor forms / credit apps when required
• Assisting with compilation of tender / contracts
• Following up on accounts receivable and compiling monthly sales reports
• Accurately processing GRV's and supplier invoices on a daily basis
• Resolving queries on Job cards - GRV queries, pricing and correct stock codes before invoicing
• Maintaining / allocate supplier and customer accounts on Sage
• Preparation of weekly & monthly payments schedule and suppliers reconciliation
• Emailing customer statements on a monthly basis
• Ensuring all customer and supplier invoices have been processed for month end and VAT submission
• Assisting reps, admin & warehouse with any queries
• Attending to any management query or request when required

Salary: R10000 – R12000 per month dependent on experience