Financial Administrator

Headhunters; Gqeberha; On-site; ZAR 420,000 - 640,000; Full time

Job summary

Headhunters in South Africa seeks a Senior Financial Administrator to oversee financial administration for a portfolio of community schemes. You will manage reconciliation, budgeting, reporting, and audits, ensuring accuracy and timely delivery.

Requirements include a Diploma/ Degree in Accounting or Finance and at least 5 years in a senior role, with strong Excel skills and experience in CSOS, SARS, and CIPC compliance. This role demands independence and client-focused communication.

Qualifications

• Diploma or Degree in Accounting/Finance is required.
• Minimum 5 years in a senior financial administration or bookkeeping role.
• Experience in property management, sectional titles, homeowners associations, or community schemes is advantageous.
• Strong knowledge of bookkeeping principles, reconciliations, budgeting and management accounts.
• Advanced Microsoft Excel skills and ability to mentor junior staff.

Responsibilities

• Manage the complete financial administration of a portfolio of community schemes.
• Process and reconcile daily banking transactions and maintain accurate records.
• Prepare and review monthly management accounts within deadlines.
• Develop and implement annual budgets, levy schedules and special levies.
• Coordinate annual audit processes and SARS/CIPC compliance.

Education

Diploma or Degree in Accounting/Finance

5+ years senior financial administration/bookkeeping

Tools

Sage Evolution

Job description

Requirements:

• Diploma or Degree in Accounting, Finance, Bookkeeping, or a related field.
• Minimum of 5 years' experience in a senior financial administration or bookkeeping role.
• Previous experience within property management, sectional title, homeowners' associations, or community schemes is highly advantageous.
• Strong knowledge of bookkeeping principles, reconciliations, budgeting, and management accounts.
• Experience working with accounting software (Evolution/Sage Evolution preferred).
• Sound understanding of CSOS, SARS, CIPC, and relevant legislation governing community schemes.
• Proven experience preparing month-end management accounts and coordinating annual audits.
• Strong analytical, problem-solving, and financial reporting skills.
• Excellent attention to detail with a high level of accuracy.
• Ability to prioritise multiple portfolios while meeting strict deadlines.
• Strong communication and stakeholder management skills.
• Advanced Microsoft Excel skills.
• Ability to mentor and support junior financial administrators.
• Professional, organised, and capable of working independently.

Responsibilities:

• Manage the complete financial administration of a portfolio of community schemes.
• Process and reconcile daily banking transactions and maintain accurate financial records.
• Prepare and review monthly management accounts within prescribed deadlines.
• Develop and implement annual budgets, levy schedules, and special levies.
• Oversee debt collection processes, legal handovers, and insurance guarantee claims in accordance with company procedures.
• Coordinate annual audit processes, ensuring all documentation is complete and submitted timeously.
• Manage SARS submissions, tax calculations, assessments, and compliance requirements.
• Monitor CSOS and CIPC financial compliance where applicable.
• Process ownership transfers, financial adjustments, and portfolio changes.
• Ensure accurate processing of levy income, payments, reconciliations, and third-party transfers.
• Maintain compliance with company policies, financial controls, and legislative requirements.
• Liaise with auditors, trustees, portfolio managers, legal representatives, and other stakeholders.
• Identify financial risks, **escalate** concerns, and recommend appropriate solutions.
• Provide guidance, support, and training to junior Financial Administrators.
• Assist management with portfolio reviews, quality assurance, process improvements, and special projects.
• Ensure exceptional client service through timely communication and resolution of financial queries.
• Work collaboratively across departments to support operational and financial objectives.