Financial Administrator

SGS SA; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

SGS SA is seeking a Finance Administrator to carry out financial accounting and administrative duties in line with company policies and ethics. The role includes client account openings, invoicing, debt collection, and inter-company financial processes, in a bilingual English/Afrikaans environment.

Qualifications include Grade 12 with 5 years’ experience, and strong organizational and time-management skills to meet deadlines in a demanding finance setting.

Qualifications

• Appropriate tertiary qualification or Grade 12 certificate with 5 years applicable experience.
• 5 years’ experience in a similar financial environment.
• Strong communication and client liaison abilities in English and Afrikaans.

Responsibilities

• Open new client accounts and register jobs.
• Process client invoices and credit notes in Boss OM, Doc-IT and SLIMS.
• Maintain financial module on SLIMS, update pricing, quote codes and client info.
• Invoicing and collection on COD accounts; debt collection and follow-up.
• Assist during internal compliance audits in Finance; ensure write-offs are correctly completed.
• Handle petty cash procedures and inter-company financial requirements.

Skills

Bilingual EN/AFR

Communication skills

Time management

Teamwork

Organizational skills

Pressure handling

Education

Grade 12 certificate

Tertiary qualification (optional)

Tools

Boss OM

Doc-IT

SLIMS

Job description

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

PRIMARY RESPONSIBILITIES

Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.

SPECIFIC RESPONSIBILITIES

• All duties, authorities and responsibilities as outlined in the Business Administrator Finance Responsibilities document which include:
• Request new client accounts be opened
• Job registering, client invoices and credit notes processing on Boss OM, Doc-IT and SLIMS
• Maintenance of the financial module on SLIMS including updating pricing structure, quote codes and client information and invoices
• Administration, invoicing and collection COD accounts
• Debt collection and collections feedback and follow up
• Bad debt collection, action planning and follow-up
• Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
• Ensure all write offs (Write Offs procedure) are correctly completed
• Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
• Ensure all Inter-Company financial requirements are finalized and adhered to fully invoiced on SLIMS and Doc-IT.
• Perform any other reasonable tasks as assigned by direct line manager

Customer communication

• Liaise with clients regarding queries - accounts, payments and other financial administration requests.

Qualifications

Education

• Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.

Experience

• 5 years’ experience in a similar financial environment

REQUIRED SKILLS

• Positive and assertive attitude
• Client liaison and good communication skills, bilingual in both English and Afrikaans. (verbal and writing)
• Ability to work independent and in a team
• Flexible, diplomatic, sales-orientated
• Efficient time management
• Effective organizational skills
• Able to work under pressure and meet deadlines

Additional Information

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