Finance Clerk Production

EdUpStairs; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs is seeking a detail-oriented payroll and financial administrative professional with a Grade 12 with accounting background for processing allowances, pay slips, and vendor invoices. You will use PERSAL and SAP to ensure timely payments, accurate records, and compliance with financial procedures within a public-service context.

The role emphasizes accuracy, integrity, and ability to work under pressure while coordinating with multiple sections and head office on financial documentation

Qualifications

• Senior/Grade 12 certificate with accounting.
• Computer literacy including MS Word, Excel, Outlook.
• Basic knowledge of financial functions and data capture using spreadsheets.
• Knowledge of Public Service Financial legislation, PFMA, DORA, PSA, PISR, PPPFA and Financial Manual is preferred.
• Familiarity with systems such as PERSAL and SAP is advantageous.

Responsibilities

• Compile, check and capture allowances on PERSAL (Subsistence and Travel, overtime, standby, payroll deductions).
• Liaise with third parties regarding maintenance orders and submit/implement.
• Distribute pay slips and supplementary pay slips to officials; submit certificates to head office.
• Attend payroll enquiries.
• Receive vendor invoices and maintain accurate registers.
• Prepare monthly invoice spreadsheets and reconcile with payments.
• Capture invoices to pay vendors on SAP.
• Ensure creditors are paid within 30 days.
• Attend vendor enquiries and scan paid invoices onto SAP.
• Perform cashier duties and manage petty cash.

Skills

Accounting basics

Computer literacy

Data capture

Communication skills

Problem solving

Time management

Education

Grade 12 with accounting

Tools

PERSAL

SAP

MS Word

MS Excel

Outlook

Job description

A Senior/Grade 12 certificate with accounting.
Computer literacy (MS Word, Excel, Outlook).
Basic knowledge of financial functions, practices as well as the ability to capture data and collate financial statistics by use of
spreadsheets.
Basic knowledge and insight of the Public Service Financial legislation, procedures and Treasury Regulations, PFMA, DORA, PSA, PISR,
PPPFA and Financial Manual.
Knowledge of systems such as PERSAL and SAP will be an advantage.
Good communication skills, problem solving and time management.
Accountability, integrity, honesty and ethical conduct.
Must be able to work under pressure.

Duties

Compiling, checking and capturing allowances on PERSAL e.g. Subsistence and Travel claims, overtime, standby claims and payroll deduction
transactions.
Liaise with third party with regards to court maintenance orders to submit and implement.
Distribute pay slips plus supplementary pay slips to officials and submit signed certificates to head office.
Attend payroll enquiries.
Receive vendor invoices and keep accurate register.
Compile and complete accurate invoice spreadsheet each month.
Liaise with different sections regarding source documents.
Compile documents and capture invoices to pay vendors on SAP.
Ensure that creditors are paid within 30 days.
Attend to vendor enquiries.
Scan paid invoices onto SAP.
Perform cashier duties, receiving and issuing receipts and banking of cash.
Perform petty cash transactions.
Order and distribute stationery.
File all face value documents systematically and complete.
Attend to audit samples and ensure compliance.