Bookkeeper

Mayfair Gearbox; Germiston; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Mayfair Gearbox in Germiston is seeking an experienced accounting professional to manage end-to-end finance processes. You will log daily transactions, oversee accounts payable/receivable, and maintain accurate ledgers and reconciliations.

The role also covers payroll, VAT, tax prep, statutory reporting, and month-end closing within tight deadlines. You will generate monthly and quarterly financial reports, assist with budgeting and forecasting, and support audit preparations.

Responsibilities

• Recording transactions: log daily sales, cost of sales, expenses, and other financial entries to the General Ledger, including manual journal entries.
• Accounts Payable: process vendor invoices, verify accuracy, schedule payments on time; manage creditors database.
• Accounts Receivable: generate invoices, record payments, and follow up on overdue balances; maintain debtors database.
• Reconciliations: perform balance sheet reconciliations.
• Cash & Bank: record banks, daily cash reporting, process payments on banking platforms; reconcile with bank statements.
• Payroll: oversee payroll processing, SARS eFiling, EMP201, eFiling, staff salaries and 3rd party payments.
• Ensure completion of reconciliations for staff loan accounts.
• Intercompany loan accounts.
• Financial Reporting: produce monthly and quarterly reports (P&L, Ledger, Balance Sheet, Cash Flow) with variance commentary.
• Budget and forecasting.
• Completion of relevant sales & gross profit reports.
• Completion of the audit pack, bank & credit card reconciliations by deadlines.
• VAT: ensure VAT reconciliation and accuracy for monthly VAT return/claim to SARS.
• Tax Preparation: prepare and organize financial files and reports for annual tax filing.
• Record Keeping: maintain and organize filing systems in compliance with government reporting and retention requirements.
• Stock experience: stock takes, reporting, reconciliations between multiple systems for stock and other reporting.
• Fixed Assets: asset register management including additions, disposals, depreciation.
• Finalize month end in 6 working days.
• Other related duties as requested as and when required

Job description

Key Responsibilities

• Recording Transactions: Accurately log daily sales, Cost of sales, expenses, and other financial transactions to the General Ledger. Manual journal entries.
• Accounts Payable: Process vendor invoices, verify their accuracy, and schedule outgoing payments on time. Import, Export and forex experience. Create and maintain Creditors database on the system.
• Accounts Receivable: Generate customer invoices, record payments, and monitor and follow up on outstanding/overdue balances. Create and maintain Debtors database on the system.
• Reconciliations: Balance sheet reconciliations.
• Cash & Bank: record and maintain banks, daily cash reporting. Processing of payments on banking platforms. Compare internal financial records with bank statements and credit card statements to resolve discrepancies.
• Payroll: oversee the payroll processing to ensure accurate and on time submissions and payments. (EMP201, SARS Efiling, Efiling, Staff Salaries and Wages and 3rd Party payments)
• Ensure completion of reconciliations for staff loan accounts
• Intercompany loan accounts.
• Financial Reporting: Generate all monthly and quarterly reports, i.e. Profit and Loss, Ledger, Balance Sheet and Cash Flow statements. Provide Detailed commentary on variances to budget and prior year.
• Budget and forecasting
• Completion of relevant sales & gross profit reports.
• Completion of the audit pack, bank & credit card reconciliations by specified deadlines.
• VAT: Ensure VAT reconciliation and accurate for monthly VAT return/claim to SARS.
• Tax Preparation: Prepare and organize financial files, receipts, and reports to hand off to GFM for annual tax filing.
• Record Keeping: Maintain and organize manual / digital filing systems in compliance with government reporting and retention requirements.
• Stock experience -- stock takes, reporting, recons, investigations, reconciliation between multiple systems for stock and other reporting
• Fixed Assets: Proper asset register management ensuring additions, disposals, depreciation are accurately and timeously recorded.
• Finalize month end in 6 working days
• Other related duties as requested as and when required