Finance Administration Manager

Takealot Group; KwaZulu-Natal; On-site; ZAR 900,000 - 1,300,000; Full time

Job summary

Takealot Group in KwaZulu-Natal is seeking a DC Finance Manager to lead financial planning for the distribution centers. You will manage monthly income statements, cost allocations, budgeting, and procurement processes, while driving efficiency across DC operations.

We seek a analytical, KPI-driven leader with a B.Comm or BTech in Accounting and at least 5 years of relevant experience, including WMS systems such as Oracle or SAP. Strong stakeholder engagement is essential.

Qualifications

• B.Comm or Btech Accounting/Cost Accounting.
• Minimum 5 years relevant experience.
• Previous experience with WMS systems such as Oracle, SAP, Logfire or similar.
• High level proficiency with MS Office packages.
• Previous experience in mini project management advantageous.
• Comfortable with change and excellent team player.

Responsibilities

• Prepare DC monthly income statement.
• Prepare DC month end journals to ensure all cost allocated accurately.
• Prepare cost variance analysis.
• Process all DC invoices for payment and maintain a real time overview of expenses versus budget.
• Prepare annual DC budget process and long-term planning.
• Maintain the purchase order tracking tool to control all expenses to align with approved budget.

Skills

Analytical

Team leadership

Stakeholder engagement

Communication skills

Change management

Problem solving

Education

B.Comm or Btech Accounting/Cost Accounting

Tools

Oracle

SAP

Logfire

Job description

takealot.com, South Africa's leading online retailer, is looking for a highly talented DC Finance Manager to join our team in Kwa-Zulu Natal.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the: National Planning and Procurement Manager

Your responsibilities will include:

• Prepare DC monthly income statement
• Prepare DC month end journals to ensure all cost allocated accurately
• Prepare cost variance analysis
• Process all DC invoices for payment and maintain a real time overview of expenses versus budget
• Prepare annual DC budget process and long-term planning
• Maintain the purchase order tracking tool to control all expenses to align with approved budget
• Prepare and present reports/dashboards on trends, issues and solutions

Planning: Workforce Management

• Prepare weekly timesheet for HOD approvals and invoicing for Temporary employment services providers
• Maintain the permanent employee schedule and accurately record overtime for payment.
• Manage and maintain the relationship with Temporary Employment Services providers.
• Hold regular meetings to align and engage all departmental managers to the approved Plan
• Maintain and update SOPs to align with current business practice
• Propose cost reduction initiatives while maintaining productivity
• Manage and escalate weekly/monthly exceptions against planned outputs and timelines

Procurement:

• Design and manage internal and external processes, standards and SLAs
• Procure all consumables in line with the agreed plans and schedules, place orders and process all documentation
• Procure packaging materials in line DC with requirements
• Manage the relationship with current suppliers and co-ordinate the purchase order processing and delivery of goods and services.
• Participate in RFP and RFQ for DC resource and service requirements

Team Management

• Manage a team of admin clerks to ensure DC finance and procurement processes run efficiently
• Manage the finance and procurement process for 2 DC’s in CPT
• Provide data driven insights and recommendations to improve workforce efficiency and quality
• Develop continuous improvement initiatives to increase efficiency, productivity and customer services

Qualification & Experience:

• B.Comm or Btech Accounting/Cost Accounting
• Minimum 5 years relevant experience
• Previous experience with WMS systems such as Oracle, SAP, Logfire or similar
• High level of proficiency with MS Office packages
• Previous experience in mini project management advantageous
• Comfortable with change and excellent team player
• Comfortable with learning and adapting to new systems

Attributes Required

• Analytical, good organiser and facilitator
• Ability to influence people, consult and facilitate
• Solutions-oriented, can-do attitude; self-motivated
• Excellent communication skills, both written and spoken
• Comfortable with complexity and adapting
• Tolerant to pressure, and a fast paced environment
• Stakeholder engagement across all levels
• Ability to respectfully and professionally challenge status quo