Facilities Admin & Invoicing Specialist

Allan Gray; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Allan Gray in Cape Town is seeking a Facilities Administration Assistant to provide essential administrative support to the Facilities team. The role focuses on processing invoices and purchase orders, maintaining records, and managing vendor information.

You will also support employee-related administrative processes, ensure accurate filing for audits, and help with onboarding and platform access. The successful candidate has a matric, 3–4 years' experience, and proficiency with Microsoft

Qualifications

• Matric (Grade 12) is essential.
• 3-4 years' relevant administrative experience.
• Experience with Microsoft Dynamics 365 Business Central (BC) advantageous.
• Proficient in Microsoft Office applications, particularly Excel.

Responsibilities

• Process purchase orders and invoices in Business Central (BC).
• Capture and reconcile credit card expenditure.
• Maintain and track all monthly invoices to ensure timely processing and payment.
• Process and monitor overtime-related administrative requirements.

Skills

Administrative experience

Attention to detail

Communication skills

Independent working

Education

Matric (Grade 12)

Tools

Microsoft Dynamics 365 Business Central (BC)

Excel

Job description

Allan Gray in Cape Town is seeking a Facilities Administration Assistant to provide essential administrative support to the Facilities team. The role focuses on processing invoices and purchase orders, maintaining records, and managing vendor information.

You will also support employee-related administrative processes, ensure accurate filing for audits, and help with onboarding and platform access. The successful candidate has a matric, 3–4 years' experience, and proficiency with Microsoft