Export Controller - Isando

Headhunters; Gauteng; On-site; ZAR 350,000 - 550,000; Full time

Job summary

Headhunters in Gauteng is seeking a logistics professional with 3-5 years in vehicle export and inventory management. You will handle contracts, LC processes, invoicing and trade compliance for an international supplier network.

Responsibilities cover master data in SAP, shipping documentation, stock reconciliation and tendering for bulk vehicle procurements, with strong Excel skills and cross-functional collaboration.

Qualifications

• 3–5 years experience in vehicle export and inventory management.
• Relevant diplomas or degrees in international trade, logistics or business administration are required.
• Matric or higher with related study.
• Experience with foreign employees and multinational companies preferred.

Responsibilities

• Draft, review, export sales contracts for complete vehicles.
• Manage LC issuance, amendments, and verifications; align document requirements.
• Prepare commercial invoices, packing lists, certificates of origin and customs documents; track payments.
• Resolve trade discrepancies; coordinate with finance and legal teams for risk control.
• Create and manage master data of overseas distributors in SAP; maintain supplier terms.
• Log marine shipment details (booking, bill of lading, charges, customs) in systems.
• Reconcile logistics records with accounts; ensure traceable data.
• Lead local tendering for bulk vehicle procurement and body fittings.
• Compile tender documents; verify supplier qualifications and contract signing.
• Align technical parameters with production to meet SA regulations.
• Develop stocktaking plans; count stock and prepare discrepancy reports.
• Monitor stock age; propose optimization and coordinate liquidation with sales.
• Verify inbound/outbound documents to prevent item mismatches; support tax/audit.
• Inspect marketing supplies; arrange replacement with vendors.
• Record marketing expense documents; submit to finance for verification.
• Control marketing budgets execution.

Skills

Problem solving

Independent worker

Organizational skills

English (written)

Education

Diploma / Degree in International Trade or Logistics Management or Supply Chain Management or Business Administration

Matric or higher

National Diploma or above in International Trade or Logistics Management or Supply Chain Management or Business Administration

Tools

ERP system data entry

Advanced Excel

Job description

Requirements

• Minimum 3-5 years experience in vehicle export, vehicle inventory management


• Diploma, Degree in International Trade, Logistics Management, Supply Chain Management or Business Administration


• Matric or higher


• National Diploma or above major in International Trade, Logistics Management, Supply Chain Management or Business Administration


• Experience working with foreign employees and in multinational companies preferred.


• Skilled in ERP system data entry & maintenance, proficient in advanced Excel functions for statistical analysis and stocktaking


• Code 8 licence


• Strong problem-solving skills and ability to explain technical concepts to non-technical users.


• Ability to work independently and as part of a team in a fast-paced environment.


• Strong organizational skills and attention to detail.


• Read and write in English

Responsibilities

• Draft, review, export sales contracts for complete vehicles.


• Follow up the issuance, amendment and verification of L/Cs to identify and mitigate hidden clause risks, and align document requirements for presentation.


• Prepare commercial invoices, packing lists, certificates of origin and customs documents, complete bank document presentation and payment collection tracking to ensure timely receipt of payment.


• Resolve trade discrepancies and rectify L/C inconsistency issues, coordinate with domestic headquarters finance and legal teams for full risk control.


• Create, revise, freeze and manage master data of overseas distributors and end customers in SAP system, ensuring accurate records of supplier qualification, credit term and pricing policy.


• Log full marine shipment information including booking schedules, bill of lading details, terminal charges and customs clearance delivery confirmation data in designated systems in real time.


• Conduct regular reconciliation between logistics records and financial accounts to rectify entry errors and guarantee traceable supply chain data.


• Lead local tendering projects for bulk complete vehicle procurement as well as special body fitting parts (sewage tankers, dump trucks etc.).


• Compile tender announcements, technical commercial bid documents, verify supplier qualifications including local South African ABS & VESA certification compliance.


• Organize bid opening, comparison and evaluation, issue tender result reports, and follow up formal contract signing and supplier performance supervision.


• Align technical parameters with production and engineering teams to ensure all modified bodies comply with South African national vehicle regulations.


• Develop monthly/quarterly stocktaking plans for finished trucks and spare parts.


• Conduct on-site physical counting, reconcile physical stock against system book records, prepare surplus & shortage analysis reports and implement corrective actions.


• Monitor stock age and slow-moving vehicle inventory; propose inventory optimization solutions and cooperate with sales teams on liquidation plans.


• Verify inbound & outbound documents to prevent account-item mismatch, and support local South African tax & external audit inspections.


• Conduct physical inspection and acceptance of local advertising supplies, exhibition materials and dealer promotional kits against contracted specifications & quantities, reject non-compliant goods and arrange replacement & return with vendors.


• Register acceptance records of marketing expense documents, submit paperwork to finance department for expense verification.


• Filing and control the execution of marketing budgets.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.