Export Controller

Dante Personnel Recruitment; South Africa; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Dante Personnel Recruitment is seeking an Export Controller in Gauteng to manage end-to-end export operations for airfreight and seafreight, from origin to destination. You will oversee cargo packing, bookings, tracking, and dispatch while ensuring compliance with customs laws and Incoterms.

The role requires 3–5 years in sea and air freight export, strong English communication, and proficiency in MS Office and freight systems such as CargoWise.

Qualifications

• Matric or higher
• National Diploma or higher in International Trade, Logistics Management, Supply Chain Management, Business Administration, or related field
• Experience working with international employees or within a multinational company is preferred
• Proficient in ERP system data entry and master data maintenance, with advanced Excel skills for statistical analysis, reporting, and stocktaking
• Strong problem-solving skills, with the ability to explain technical concepts clearly to non-technical stakeholders
• Ability to work independently and collaboratively in a fast-paced, multicultural environment
• Strong organizational and coordination skills, with excellent attention to detail
• Good written and spoken English

Responsibilities

• Assist with Airfreight, Seafreight, Transhipments and Deliveries
• Oversee export cargo from origin to destination
• Coordinate cargo packing, booking, tracking, and dispatch
• Prepare invoices, packing lists, and bills of lading
• Communicate daily with clients, shipping lines, and airlines
• Follow customs laws, international trade rules, and Incoterms
• Keep logistics tracking software and databases accurate
• Resolve operational delays and shipment issues quickly

Skills

Advanced Excel

ERP data entry

Master data maintenance

English proficiency

Problem solving

Independent & team work

Education

Matric or higher

National Diploma or higher in International Trade/Logistics/Supply Chain/Business Admin

Tools

CargoWise

MS Office

Job description

Export Controller

Location: Gauteng

Jobs available: 144

Responsibilities

• Assist with Airfreight, Seafreight, Transhipments and Deliveries
• Oversee export cargo from origin to destination
• Coordinate cargo packing, booking, tracking, and dispatch
• Prepare and check invoices, packing lists, and bills of lading
• Communicate daily with clients, shipping lines, and airlines
• Follow customs laws, international trade rules, and Incoterms
• Keep logistics tracking software and databases accurate
• Resolve operational delays and shipment issues quickly
• 3 to 5 years in sea and air freight export operations
• Strong understanding of logistics, customs, and consolidations
• Proficiency in MS Office and freight systems (like CargoWise)
• Excellent communication, high attention to detail, and problem-solving

Export Contract & Letter of Credit Administration

• Draft, review, and administer export sales contracts for complete vehicles
• Follow up on L/C issuance, amendments, and verification; identify and mitigate potential risks arising from hidden or ambiguous clauses, and align documentation requirements for bank presentation
• Prepare commercial invoices, packing lists, certificates of origin, customs documentation, and other export documents; manage bank document presentation and payment collection tracking to ensure timely receipt of funds
• Resolve trade discrepancies and L/C inconsistencies, coordinating with headquarters finance and legal teams to ensure comprehensive risk control and compliance

Customer Master Data & Shipment Management

• Create, revise, freeze, and maintain master data for overseas distributors and end customers in SAP, ensuring accurate records of customer qualifications, credit terms, and pricing policies
• Record complete marine shipment information, including booking schedules, bill of lading details, terminal charges, customs clearance, and delivery confirmation data in designated systems in a timely manner
• Conduct regular reconciliations between logistics records and financial accounts, correct data discrepancies, and maintain accurate and traceable supply chain records

Tender Management for Complete Vehicles & Factory Body Upfitting

• Lead local tendering projects for bulk procurement of complete vehicles and specialized body-fitting equipment, including sewage tankers, dump trucks, and other customized vehicles
• Prepare tender announcements and technical and commercial bid documentation; verify supplier qualifications and compliance with applicable South African certification requirements, including ABS and VESA standards
• Organize bid openings, quotation comparisons, and bid evaluations; prepare tender outcome reports and follow up on contract execution and supplier performance management
• Coordinate technical requirements with production and engineering teams to ensure all modified vehicle bodies comply with applicable South African national vehicle regulations

Inventory Control & Stocktaking

• Develop and implement monthly and quarterly stocktaking plans for finished vehicles and spare parts
• Conduct on-site physical stock counts, reconcile physical inventory against system records, prepare surplus and shortage analysis reports, and implement corrective actions
• Monitor inventory ageing and slow-moving vehicle stock; recommend inventory optimization measures and coordinate with sales teams on stock liquidation plans
• Verify inbound and outbound documentation to prevent discrepancies between physical inventory and system records, and support local South African tax and external audit inspections

Marketing Material Acceptance & Promotion Expense Settlement

• Conduct physical inspection and acceptance of local advertising materials, exhibition materials, and dealer promotional kits against contracted specifications and quantities; reject non-compliant items and coordinate replacement or return with vendors
• Register and maintain acceptance records for marketing expense documentation and submit supporting documents to the Finance Department for verification and settlement
• Maintain accurate records and control the execution of approved marketing budgets

Minimum Requirements

• Matric or higher
• National Diploma or higher in International Trade, Logistics Management, Supply Chain Management, Business Administration, or a related field
• Experience working with international employees or within a multinational company is preferred
• Proficient in ERP system data entry and master data maintenance, with advanced Excel skills for statistical analysis, reporting, and stocktaking
• Valid Code 8 driver's licence
• Strong problem-solving skills, with the ability to explain technical concepts clearly to non-technical stakeholders
• Ability to work independently and collaboratively in a fast-paced, multicultural environment
• Strong organizational and coordination skills, with excellent attention to detail
• Good written and spoken English

Personal Attributes

• Strong problem-solving skills and ability to explain technical concepts to non-technical users
• Ability to work independently and as part of a team in a fast-paced environment
• Strong organizational skills and attention to detail
• Read and write in English

Qualifications

• Matric / Senior Certificate

Experience

• 3 to 5 years in sea and air freight export operations
• Minimum 4-5 years Sea Exports experience for other role descriptions
• 35 years' experience in a similar Import & Export Operations role (specific to that posting)

Working Conditions

• Coordinate international import and export cargo from origin through to final delivery
• Liaise with third-party service providers, including freight forwarders, clearing agents, shipping lines, and transport providers
• Coordinate with overseas suppliers, customers, and internal stakeholders to ensure shipments move according to schedule
• Verify shipping documentation and resolve any documentation discrepancies
• Coordinate customs clearance and delivery requirements
• Monitor shipment progress and provide regular status updates to customers and stakeholders
• Verify freight charges, supplier invoices and supporting documentation
• Maintain accurate shipment tracking reports and operational records
• Identify and resolve shipment delays and operational challenges
• Build strong working relationships with customers, suppliers and service providers
• Provide operational support after hours and on weekends when required
• Ability to manage multiple shipments simultaneously while meeting strict deadlines

Key Responsibilities (General)

• Coordinate international import and export cargo from origin through to final delivery
• Coordinate with overseas suppliers, customers and internal stakeholders to ensure shipments move according to schedule
• Verify shipping documentation and resolve any documentation discrepancies
• Coordinate customs clearance and delivery requirements
• Monitor shipment progress and provide regular status updates to customers and stakeholders
• Verify freight charges, supplier invoices and supporting documentation
• Maintain accurate shipment tracking reports and operational records
• Identify and resolve shipment delays and operational challenges
• Provide operational support after hours and on weekends when required

Report

Reason for reporting