Export Administrator

Sandi Crowther Recruitment; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

An experienced Export Administrator is needed in Pinetown to join a well-established company. Advanced Excel skills are essential, along with strong administrative and delivery coordination capabilities.

You will manage export documentation, prepare quotations, coordinate shipments, liaise with freight providers, customers and internal departments, and ensure compliance with export procedures. The role requires attention to detail and the ability to work under pressure.

Qualifications

• Strong administrative, organisational and time-management skills.
• Advanced Excel and Microsoft Office proficiency.
• Experience with ERP systems, preferably Pastel.
• Knowledge of export documentation and procedures.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines under pressure.
• Proactive, solution-oriented and reliable.
• Ability to work independently and coordinate effectively across departments.
• Professional and courteous customer communication skills.

Responsibilities

• Manage export documentation and shipment coordination.
• Prepare quotations and proforma invoices, process export orders.
• Liaise with freight providers, customers and internal departments.
• Track shipments and follow up on outstanding payments.
• Maintain accurate customer and export records, support sales pipeline activity.
• Prepare reports and ensure compliance with export procedures.

Skills

Advanced Excel

Administrative skills

Time management

Communication skills

Attention to detail

Multitasking

Independent coordination

Customer communication

Tools

Pastel

Job description

Pinetown. An opportunity exists for an experienced Export Administrator to join a well-established company. Advanced Excel skills are essential.

The successful candidate will be responsible for managing export documentation and shipment coordination, preparing quotations and proforma invoices, processing export orders, and liaising with freight providers, customers and internal departments. Duties will also include tracking shipments, following up on outstanding payments, maintaining accurate customer and export records, supporting sales pipeline activity, preparing reports, and ensuring compliance with export procedures.

Requirements:

• Strong administrative, organisational and time-management skills
• Advanced Excel and Microsoft Office proficiency
• Experience with ERP systems, preferably Pastel
• Knowledge of export documentation and procedures
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines under pressure
• Proactive, solution-oriented and reliable
• Ability to work independently and coordinate effectively across departments
• Professional and courteous customer communication skills