Executive Personal Assistant to the CTO

Agile Bridge; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A technology firm in Pretoria is seeking an Executive PA to the CTO to provide high-level administrative support. The role involves managing the CTO’s calendar, coordinating travel, and handling confidential information. The ideal candidate should have 3–5 years of experience as a PA, preferably in a tech environment, and be fluent in both English and Afrikaans. Strong organizational and communication skills are essential.

Qualifications

• Matric with a relevant diploma or bachelor's degree preferred.
• 3–5 years of proven experience as a PA or Executive Assistant.
• Experience supporting C-level executives is highly desirable.

Responsibilities

• Manage the CTO’s calendar, scheduling meetings and appointments.
• Coordinate travel arrangements and itineraries.
• Prepare correspondence, reports, and other documents.
• Screen calls and emails for the CTO.
• Attend meetings, take minutes, and follow up on actions.
• Maintain records and filing systems.
• Coordinate project deadlines and deliverables.
• Handle confidential information discreetly.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Discretion

Technologically savvy

Problem-solving mindset

Fluency in English

Fluency in Afrikaans

Education

Relevant diploma or bachelor's degree

Tools

Google Workspace

Microsoft Office Suite

Zoom

MS Teams

Job description

Job Purpose

The Executive PA to the CTO will provide high-level administrative and operational support to the CTO, ensuring the smooth and efficient running of the CTO’s office. This role requires a proactive and detail-oriented individual who can manage complex calendars, coordinate meetings and travel, prepare reports, and handle confidential information with discretion. The ideal candidate will have strong communication skills and a keen understanding of the technology environment an advantage.

Key Responsibilities

• Manage the CTO’s calendar, including scheduling meetings, appointments, and events with internal and external stakeholders.
• Coordinate travel arrangements, itineraries, accommodation, and expense claims.
• Prepare, format, and edit correspondence, reports, presentations, and other documents on behalf of the CTO.
• Act as a gatekeeper, screening calls, emails, and requests to prioritize and respond accordingly.
• Attend meetings as needed, take minutes, and follow up on action items.
• Maintain records and filing systems, both physical and digital.
• Coordinate and track project deadlines, deliverables, and follow-ups in collaboration with the Delivery Team.
• Handle confidential information with utmost discretion and professionalism.

Requirements

Qualifications & Experience

• Matric with a relevant diploma or bachelor’s degree (Business Administration, Office Management, or related field) preferred.
• 3–5 years of proven experience as a PA or Executive Assistant, preferably in a technology or corporate environment.
• Experience supporting C-level executives is highly desirable.

Skills & Competencies

• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and integrity.
• Technologically savvy – comfortable with Google Workspace and/or Microsoft Office Suite and virtual communication tools (e.g., Zoom, MS Teams).
• Ability to prioritise and multitask in a fast-paced environment.
• Detail-oriented with a proactive, problem-solving mindset.
• Fluency in both English and Afrikaans

Personal Attributes

• Professional demeanour and strong interpersonal skills.
• Calm under pressure and adaptable to changing priorities.
• Trustworthy, reliable, and a team player.