Executive Personal Assistant

Dante Personnel Recruitment; South Africa; On-site; ZAR 250,000 - 500,000; Full time

Job summary

Dante Personnel Recruitment seeks an experienced Executive Personal Assistant to provide high-level administrative and strategic support to several Managing Executives in Gauteng. The role requires managing complex schedules, handling confidential information, and ensuring smooth office operations.

The candidate should have a Diploma or Degree in Business Administration or related field, with strong Microsoft Office skills and exceptional interpersonal abilities.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong administrative and communication abilities are required.
• Proven experience supporting senior executives is preferred.

Responsibilities

• Provide high-level administrative support to Managing Executives.
• Coordinate executive schedules and travel arrangements.
• Prepare reports and manage confidential correspondence.
• Attend meetings and record minutes; follow up on actions.
• Liaise with stakeholders and manage information flow between offices.

Skills

Organizational skills

Time management

Communication skills

Professionalism

Confidentiality

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office

Job description

Explore executive personal assistant jobs in Gauteng , where opportunities abound for skilled professionals. These roles demand exceptional organizational and communication skills, alongside the ability to manage complex schedules and confidential information. Executive personal assistants provide crucial support to senior management , ensuring smooth operations and efficient workflow. Gauteng 's diverse economy, encompassing finance, technology, and manufacturing, offers a range of executive personal assistant positions across various industries. Job seekers can find roles in corporate offices, private firms, and governmental organizations. The demand for experienced and detail-oriented assistants remains steady, reflecting the need for reliable support in fast-paced environments. Candidates searching for executive personal assistant jobs in Gauteng should possess strong administrative skills, proficiency in Microsoft Office Suite, and excellent interpersonal abilities. Prior experience in a similar role is advantageous. Search for the latest vacancies and advance your career as an executive personal assistant in Gauteng .

What People Ask

Typically, a diploma or degree in business administration or a related field is preferred. Employers often seek candidates with proven experience in administrative support , excellent communication skills, and proficiency in office software. Attention to detail and the ability to handle confidential information are important.

Executive personal assistants manage schedules, coordinate travel arrangements, prepare reports, and handle correspondence. They act as a point of contact between executives and internal or external stakeholders. They also organize meetings, manage databases, and assist with various administrative tasks to ensure the executive's efficiency.

The average salary for an executive personal assistant in Gauteng ranges from ZAR 250,000 to ZAR 500,000 per year. The exact compensation depends on experience, qualifications, and the size and type of the employing organization. Higher salaries are often offered for specialized skills or extensive experience.

Top employers in Gauteng include companies such as Standard Bank , Sasol , and Vodacom . These organizations often require skilled executive personal assistants to support their senior management teams. Reviewing their career pages can provide insights into available opportunities.

Job Purpose

To provide high-level administrative and strategic support to several Managing Executives. The Executive PA will manage the Executives schedule, coordinate executive communications, handle confidential information, and ensure the smooth operation of their office. This role operates in a fast-paced executive environment and requires flexibility, responsiveness and the ability to manage competing demands

The suitable candidates main responsibilities and duties include, but are not limited to, the following:

Executive Support

• Provide comprehensive administrative support various Executives.
• Able to take dictation efficiently, with fast and accurate typing.
• Prepare monthly EXCO meeting report.
• Attend meetings where required and record accurate minutes and action items.
• Arrange all travel.

Communication & Coordination

• Act as the primary point of contact between the Executive and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and correspondence.
• Draft professional emails, letters, and other communications on behalf of the Executive as and when required.

Meeting & Event Management

• Coordinate executive meetings, client meetings, management meetings.
• Arrange venues, logistics, travel, and accommodation when required.
• Ensure meeting packs and relevant documents are prepared in advance.

Office & Administrative Management

• Maintain confidential files, records, and documents.
• Monitor deadlines and follow up on outstanding tasks.
• Order stationary when required.

Travel & Logistics

• Manage travel bookings, accommodation, and transport arrangements for Executives as well as Management reporting to Executives.

Stakeholder Management

• Liaise with senior executives, managers and clients.
• Maintain professional relationships with key stakeholders.
• Ensure smooth communication between the Executives office and various departments

Preferred qualifications/attributes/skills:

Minimum Requirements Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field.

Experience

• Minimum 58 years experience as an Executive Assistant or Personal Assistant at senior management level.
• Relevant Industry experience will be considered.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Excellent interpersonal and stakeholder management skills.

Key Attributes

• Highly organized and proactive
• High levels of discretion, integrity and ability to handle confidential information.
• Professional and polished
• Strong problem-solving ability