Finance & Admin Executive Assistant to Directors

On Line Personnel; Gqeberha; On-site; ZAR 180,000 - 340,000; Full time

Job summary

On Line Personnel is seeking a Personal Assistant to support two directors in Gqeberha. The role involves secretarial duties, diary coordination, and client liaison to maintain smooth operations.

The ideal candidate will have Grade 12 and either a Secretarial Diploma or equivalent experience, with advanced MS Office skills and attention to detail. Duties include financial document handling and maintaining accurate records.

Qualifications

• Grade 12 is required.
• Secretarial diploma or 5 years of secretarial experience.
• Advanced Microsoft Office skills; GreatSoft advantageous.

Responsibilities

• Manage incoming and outgoing mail and email.
• Electronic diary management for two directors.
• Typing client correspondence, invoices, and credit notes.
• Sending statements and performing debtor reconciliations.
• Maintain client database and filing of documents.
• Handle client queries via phone and in person.

Skills

Communication skills

Interpersonal skills

Advanced typing skills

Organizational skills

Client service skills

Telephone skills

Education

Grade 12

Secretarial Diploma OR 5 years of Secretarial experience

Tools

Microsoft Office (advanced level)

GreatSoft (advantageous)

Job description

On Line Personnel is seeking a Personal Assistant to support two directors in Gqeberha. The role involves secretarial duties, diary coordination, and client liaison to maintain smooth operations.

The ideal candidate will have Grade 12 and either a Secretarial Diploma or equivalent experience, with advanced MS Office skills and attention to detail. Duties include financial document handling and maintaining accurate records.