Executive Office Administration Specialist

AJ Personnel; Gauteng; On-site; ZAR 201,000 - 290,000; Full time

Job summary

AJ Personnel is seeking an Office Administrator to support the Executive Office portfolio. The role focuses on administrative functions, calendar management, travel arrangements, and centralized filing to ensure smooth operations for senior executives.

The successful candidate will maintain confidentiality, demonstrate strong organisational skills, and work independently within a multidisciplinary team in Johannesburg. Experience with MS Office and effective communication is essential.

Qualifications

• Advanced Diploma or undergraduate degree in Office Administration or related field.
• Minimum 2–3 years’ experience in office administration.
• Demonstrated ability to handle confidential information with tact and professionalism.

Responsibilities

• Provide first point of contact for Executive Office inquiries (internal and external).
• Escalate important matters to the Executive Office Portfolio Manager.
• Support administration for adhoc requirements in a timely and effective manner.
• Maintain a centralized filing system and manage various grids for reporting.
• Coordinate weekly diary forecasts and confirm diary appointments with stakeholders.
• Prepare day packs for appointments, teleconferences and meetings.

Skills

Confidentiality

Organizational skills

Microsoft Office

Written communication

Verbal communication

Independent work

Team collaboration

Education

Advanced Diploma/Undergraduate Degree in Office Administration

Tools

Microsoft Office Suite

Job description

AJ Personnel is seeking an Office Administrator to support the Executive Office portfolio. The role focuses on administrative functions, calendar management, travel arrangements, and centralized filing to ensure smooth operations for senior executives.

The successful candidate will maintain confidentiality, demonstrate strong organisational skills, and work independently within a multidisciplinary team in Johannesburg. Experience with MS Office and effective communication is essential.