Executive Assistant To The Ceo

Greys Personnel; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant to provide high-level administrative and strategic support to the CEO. The ideal candidate will be exceptionally organized, proactive, and emotionally intelligent. Key responsibilities include managing the CEO's calendar, handling administrative tasks, and coordinating with stakeholders. Previous experience as an Executive Assistant is preferred, and fluency in French is a strong advantage. This role requires long and flexible working hours to align with the CEO's availability.

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant preferred.
• Ability to work long and flexible hours to match CEO availability.
• Fluency in French is a strong plus.

Responsibilities

• Manage and optimize the CEO's calendar and daily workflow.
• Handle professional and personal administrative tasks.
• Screen and manage the CEO's inbox and communications.
• Prepare briefs, meeting agendas, and documents.
• Coordinate with internal and external stakeholders.

Skills

High emotional intelligence

Excellent communication skills

Meticulous attention to detail

Strong work ethic

Highly organized

Job description

1. Role Overview

The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO.

This role ensures the CEOs time, priorities, and communication channels are optimally managed.

The ideal candidate is exceptionally organized, proactive, emotionally intelligent, and able to operate at the fast pace required to support a high-performing CEO.

2. Key Responsibilities

Manage and optimize the CEOs calendar, schedule, and daily workflow.

Handle professional and personal administrative tasks as required.

Screen, prioritize, and manage the CEOs inbox and communication channels.

Prepare briefs, meeting agendas, documents, and executive summaries.

Assist with follow-ups, track action items, and ensure timely execution.

Coordinate with internal and external stakeholders, including board members.

Represent the CEO with professionalism, discretion, and strong stakeholder management skills.

3. Required Competencies

High emotional intelligence and strong interpersonal skills.

Excellent communication skills (written and verbal).

Meticulous attention to detail and strong administrative rigor.

Proven ability to manage senior stakeholders.

Strong work ethic and ability to maintain confidentiality.

Highly organized, structured, and able to work at CEO cadence.

4. Experience Requirements

Previous experience as an Executive Assistant or Personal Assistant preferred.

Priority is a strong CEOEA fit and alignment with working style.

Ability to work long and flexible hours to match CEO availability.

5. Non-Negotiables

Driven, proactive, and meticulous.

Consistent high-quality output under pressure.

6. Added Advantage

Fluency in French (strong plus).