Executive Assistant to Director, Student Finances

Stellenbosch University; Stellenbosch; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Stellenbosch University seeks a Personal Assistant to the Director of Student Finances at Post Level 10 on Stellenbosch Campus. The role focuses on executive calendar control, meeting coordination, and confidential stakeholder communications.

The incumbent will support the Director and Department, handle travel logistics, procurement processes, and maintain efficient office operations in a dynamic university finance environment.

Qualifications

• Diploma (NQF6) in office management, office administration, or a related field.
• At least three years' experience in an administrative or personal assistance role, preferably within a higher education space.
• Experience in a higher education institution will be advantageous.

Responsibilities

• Providing real-time calendar management for the Director, prioritising inquiries and requests; troubleshooting conflicts and making judgements.
• Coordinating regular meetings between the Director and the Department and other stakeholders; compiling agendas and taking minutes.
• Handling correspondence, including email where needed.
• Serving as the primary point of contact for internal and external parties on matters pertaining to the Director, including confidential matters.
• Managing all aspects of the office's services and implementing procedures for improved workflow.

Skills

Calendar management

Meeting coordination

Communication

Administrative support

Education

Diploma (NQF6) in office management, office administration, or a related field

Tools

SUNid platform

Job description

Stellenbosch University seeks a Personal Assistant to the Director of Student Finances at Post Level 10 on Stellenbosch Campus. The role focuses on executive calendar control, meeting coordination, and confidential stakeholder communications.

The incumbent will support the Director and Department, handle travel logistics, procurement processes, and maintain efficient office operations in a dynamic university finance environment.