Academic Administrative Officer: Dept Ops & Finance

Stellenbosch University; Stellenbosch; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Stellenbosch University is seeking an Administrative Officer (Post Level 10) in the Department of Chemistry and Polymer Science on Stellenbosch Campus. The role covers secretarial, financial, and administrative tasks to support undergraduate and postgraduate activities.

The successful candidate will manage diaries, prepare documentation, coordinate meetings, handle budget and travel arrangements, and liaise with internal and external stakeholders.

Qualifications

• Minimum five years of secretarial/administrative experience.
• Proficient in financial, administration and information systems.
• Able to liaise with stakeholders at all levels within and outside the University.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, Teams). Shortlisted candidates will complete a proficiency assessment.

Responsibilities

• Provide admin support to the Head of the Department and manage diaries.
• Coordinate departmental calendar and meetings; take and distribute minutes.
• Handle filing, correspondence, and communication with internal and external stakeholders.
• Manage financial administration, travel arrangements, and reimbursements.
• Prepare and edit memos, reports, and documents; monitor deadlines and records.

Skills

Secretarial experience

Office administration

Communication skills

MS Office proficiency

Team collaboration

Education

Secretarial/administrative qualification

Higher education admin experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook/Teams

Job description

Stellenbosch University is seeking an Administrative Officer (Post Level 10) in the Department of Chemistry and Polymer Science on Stellenbosch Campus. The role covers secretarial, financial, and administrative tasks to support undergraduate and postgraduate activities.

The successful candidate will manage diaries, prepare documentation, coordinate meetings, handle budget and travel arrangements, and liaise with internal and external stakeholders.