Executive Assistant to Director of Psychosocial Support

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

EdUpStairs seeks a Senior Secretary to provide comprehensive secretarial and administrative support to the Director: Psychosocial Support. The role includes diary management, screening calls, and drafting correspondence, reports, and presentations to support senior management decisions.

The candidate will coordinate meetings, prepare agendas, take minutes, manage documents, and ensure filing aligns with departmental policies and the National Archives.

Qualifications

• Possess Senior Certificate or equivalent.
• 1 year relevant secretarial/administrative support experience preferred.
• Knowledge of administrative procedures and public service regulations.

Responsibilities

• Provide secretarial and administrative support to the Director: Psychosocial Support.
• Manage the Director's diary by scheduling meetings, appointments and events.
• Receive, screen and direct telephone calls and correspondence.
• Draft routing correspondence, submissions, reports and presentations.
• Coordinate meetings, prepare agendas, take minutes and follow up on resolutions.
• Maintain filing and records management in line with policies and National Archives requirements.
• Arrange travel and accommodation for the Director and process related claims.
• Liaise with internal and external stakeholders on behalf of the Director.

Skills

Secretarial support

Office administration

MS Office

Communication skills

Record management

Education

Senior Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

EdUpStairs seeks a Senior Secretary to provide comprehensive secretarial and administrative support to the Director: Psychosocial Support. The role includes diary management, screening calls, and drafting correspondence, reports, and presentations to support senior management decisions.

The candidate will coordinate meetings, prepare agendas, take minutes, manage documents, and ensure filing aligns with departmental policies and the National Archives.