Executive Assistant to Director — Diary, Travel & Projects

JVR Software; Gauteng; On-site; ZAR 250,000 - 380,000; Full time

Job summary

JVR Software is seeking a proactive Personal Assistant with strong diary management and executive support experience to back the Director in Gauteng. You will coordinate meetings, prepare materials, arrange travel, and liaise with clients and insurers, ensuring confidentiality and efficiency.

The role requires 3–5 years in an executive support capacity, preferably in an insurance or financial services setting, with excellent communication and organizational skills.

Qualifications

• A qualification in office administration, business administration, secretarial studies or a related field would be advantageous.
• 3 to 5 years' relevant experience in a personal assistant, executive support or senior administrative role.
• Experience in an insurance brokerage or financial services environment would be advantageous.
• Demonstrated experience managing complex diaries, coordinating meetings, preparing minutes and handling confidential information.

Responsibilities

• Manage the Director's diary, appointments, correspondence and competing priorities.
• Coordinate meetings, prepare agendas and meeting packs, take minutes and follow up on action items.
• Arrange business travel, accommodation, itineraries and related logistics.
• Prepare and proofread correspondence, reports and presentations.
• Liaise professionally with clients, insurers, regional managers, brokers and internal support teams.
• Consolidate information for regional management reports and track submissions, projects and deadlines.
• Maintain accurate electronic records, contact lists and confidential documentation.
• Assist with expense claims, invoice submissions and general office administration in line with approval procedures.
• Coordinate business events, workshops and client engagements as required.
• Handle sensitive information discreetly and refer technical insurance enquiries to authorised colleagues.

Skills

Diary management

Meeting coordination

Minutes taking

Confidential information handling

Client liaison

Expense claims & invoices

Office administration

Education

Matric / Grade 12

Office administration qualification

Secretarial studies

Tools

MS Office

Excel

Email/calendar software

Job description

JVR Software is seeking a proactive Personal Assistant with strong diary management and executive support experience to back the Director in Gauteng. You will coordinate meetings, prepare materials, arrange travel, and liaise with clients and insurers, ensuring confidentiality and efficiency.

The role requires 3–5 years in an executive support capacity, preferably in an insurance or financial services setting, with excellent communication and organizational skills.