Executive Personal Assistant to Managing Director

Jobs 4 All; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Jobs 4 All is seeking a Personal Assistant (General) to support the Managing Director and management team in a busy IT/telecoms environment in Gauteng. The role covers diary management, travel, correspondence, and day‑to‑day administration.

The ideal candidate has 2–3 years of PA experience, strong MS Office/Google Workspace skills, excellent English, and a valid driver’s licence with reliable transport. An IT/telecom background is an advantage.

Qualifications

• 2–3 years' experience as a PA, secretary or office administrator.
• Strong computer skills in MS Office and Google Workspace.
• Excellent written and spoken English.
• Valid driver's licence and own reliable transport.

Responsibilities

• Manage the Managing Director's diary, meetings and travel arrangements.
• Screen and handle phone calls, emails and walk‑in enquiries professionally.
• Draft, type and format correspondence, quotations, reports and presentations.
• Coordinate technician bookings and installation appointments with clients.
• Follow up with clients and suppliers on quotes, orders and deliveries.
• Assist with capturing job cards, purchase orders and supplier invoices.
• Assist with basic accounts and HR admin (filing, leave records, staff documents).
• Keep accurate electronic and paper filing systems.
• Take minutes at meetings and follow up on action items.
• Order office supplies and coordinate general office administration.
• Run personal and business errands for the Managing Director.

Skills

PA experience

MS Office

Google Workspace

English proficiency

Driver's license

Education

Grade 12 (Matric)

Job description

Jobs 4 All is seeking a Personal Assistant (General) to support the Managing Director and management team in a busy IT/telecoms environment in Gauteng. The role covers diary management, travel, correspondence, and day‑to‑day administration.

The ideal candidate has 2–3 years of PA experience, strong MS Office/Google Workspace skills, excellent English, and a valid driver’s licence with reliable transport. An IT/telecom background is an advantage.