Executive Assistant to CEO

Placements24; Mossel Bay; Hybrid; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Senior leadership exposure

Strategic operations exposure

Benefits package

Job summary

Placements24 is seeking an Executive Assistant in Mossel Bay to provide comprehensive support to the CEO. The role is highly organized, discreet, and proactive, managing complex schedules, travel, and correspondence to optimize the CEO's time.

The successful candidate will handle gatekeeping, minute-taking, agendas, and confidential information with utmost discretion, while benefiting from a hybrid work arrangement and exposure to senior leadership.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level support role.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite and scheduling software.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a gatekeeper, screening calls, emails, and visitors to manage access effectively.
• Organize and coordinate internal and external meetings, including preparing agendas and taking minutes.
• Handle confidential information with the utmost discretion and integrity.

Skills

Executive support

Time management

Communication skills

Confidentiality

Tools

MS Office

Scheduling software

Job description

About the Role

Our client seeks a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO in Mossel Bay . This demanding role requires exceptional attention to detail, the ability to anticipate needs, and superior communication skills to manage the CEO's complex schedule and workflow. You will be instrumental in ensuring the CEO's time is optimized and that administrative tasks are handled seamlessly, allowing them to focus on strategic objectives. Confidentiality and professionalism are paramount in this position.

Key Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a gatekeeper, screening calls, emails, and visitors to manage access effectively.
• Organize and coordinate internal and external meetings, including preparing agendas and taking minutes.
• Handle confidential information with the utmost discretion and integrity.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level support role.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite and familiarity with scheduling software.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Benefits

• Highly competitive salary reflecting the importance of the role.
• Hybrid work arrangement for a balanced work-life integration.
• Opportunity to work closely with senior leadership.
• Exposure to strategic business operations.
• Comprehensive benefits package.