Executive Assistant (Part-Time To Full-Time Potential)

Assist World; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A fast-growing technology company in Cape Town is seeking a detail-oriented Executive Assistant to support the CEO and leadership team. Responsibilities include managing the CEO's inbox and calendar, providing administrative support, and coordinating communication across teams. Ideal candidates have 3–4 years of experience, strong English communication skills, and proficiency in Google Workspace. This role starts part-time with a strong likelihood of transitioning to full-time. Join a dynamic team dedicated to innovation and efficiency.

Benefits

50$ birthday bonus

Tenure bonus every 6 months

Entry monthly raffle

Qualifications

• Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.
• Experience in a tech, robotics, security, or SaaS-adjacent industry is a plus.
• Professional email etiquette to represent the CEO's tone.

Responsibilities

• Monitor and organize the CEO's inbox to prioritize communications.
• Manage and maintain the CEO's calendar coordinating meetings.
• Support the operations team and assist with customer inquiries.

Skills

Strong written and verbal English communication skills

High attention to detail

Tech-savvy

Organizational skills

Tools

Google Workspace (Gmail, Docs, Sheets, Calendar)

Basic Canva experience

Job description

Overview

A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder / CEO and wider leadership team.

The ideal candidate is proactive, tech-savvy, excellent with email and calendar management, and able to triage communications effectively in a fast-paced environment.

This role will begin part-time (20 hours / week) with strong potential to transition into full-time based on performance and operational needs.

Core Responsibilities

Inbox & Communication Management

Monitor, organize, and triage the CEO's inbox to ensure no messages slip through the cracks.

Draft polished, professional email responses when appropriate.

Acknowledge incoming customer or partner messages and route them to the appropriate team member.

Track follow-ups, reminders, and pending action items.

Scheduling & Calendar Coordination

Manage and maintain the CEO's calendar, ensuring alignment across internal and external stakeholders.

Schedule meetings with clients, partners, the leadership team, and internal departments.

Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly.

Administrative Support

Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members.

Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows.

Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides).

Create and maintain simple trackers, logs, and operational checklists.

Cross-Team Support

Work closely with the CEO, VP, and operations team to ensure smooth communication flow.

Provide general administrative support for ongoing projects.

Ensure timely escalation of customer or internal issues to the right team member.

Nice-to-Have Skills

Basic Canva experience for simple visual edits or presentations.

Familiarity with CRM platforms (any CRM; training will be provided on the internal system).

Experience supporting founders or leadership teams in a startup environment.

Prior experience in a tech, robotics, security, or SaaS-adjacent industry (not required but a bonus).

Required Qualifications

Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.

Strong written and verbal English communication skills.

High attention to detail and ability to prioritize in a rapidly changing environment.

Confident using Google Workspace (Gmail, Docs, Sheets, Calendar).

Tech-savvy with the ability to learn new software quickly.

Professional email etiquette and the ability to represent the CEO's tone and communication style.

Highly organized, proactive, and reliable.

Ideal Candidate Profile

Polished, professional communicator.

Strong sense of ownership and accountability.

Thrives in a fast-paced startup environment.

Learns new systems quickly and adapts well to evolving responsibilities.

Enjoys being the organizational backbone for a busy founder / CEO.

Must have overlap with Eastern Time (New York)

Why Join Assist World?

% REMOTE

$50 birthday bonus

$ tenure bonus every 6 months

$ entry monthly raffle