Executive Assistant & Operations Lead — Art Gallery

Insideoutva; South Africa; On-site; ZAR 360,000 - 450,000; Full time

Job summary

Insideoutva, a premier art gallery group, seeks an Executive Assistant to be the owner’s right hand, bridging high‑level vision with daily execution.

You will own task distribution, client sales pipelines, delivery logistics, and operating systems across galleries and field teams, building dashboards and SOPs to keep everything running smoothly.

This full‑time role requires initiative, strong communication, and the ability to coordinate cross‑team activities to ensure flawless client experiences.

Qualifications

• Proven EA/Operations experience in small business or startup.
• Ownership mindset with proactive updates to owner.
• Sales/business acumen and commercial urgency.
• Technical familiarity with CRM (ArtCloud/ArtLogic) and PM tools.
• Art knowledge is a bonus.
• Strong interpersonal communication and collaboration.

Responsibilities

• Daily briefings and team accountability; distribute tasks and assist directly if needed.
• Set up centralized task management and reduce email clutter.
• Build SOP library documenting procedures.
• Oversee CRM and sales pipeline; provide owner with summaries.
• Coordinate logistics for deliveries, installations, and events.
• Assist with marketing emails and VIP outreach.

Skills

EA experience

Ownership

Sales awareness

CRM tools

AI tools

Interpersonal skills

Art knowledge

Tools

ArtCloud / ArtLogic

Project management tools

Cloud tools

AI tools

Job description

Insideoutva, a premier art gallery group, seeks an Executive Assistant to be the owner’s right hand, bridging high‑level vision with daily execution.

You will own task distribution, client sales pipelines, delivery logistics, and operating systems across galleries and field teams, building dashboards and SOPs to keep everything running smoothly.

This full‑time role requires initiative, strong communication, and the ability to coordinate cross‑team activities to ensure flawless client experiences.