Personal Assistant

Pronel Consultants; Pietermaritzburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Pronel Consultants seeks a proactive Personal Assistant to the Management Team with a flair for marketing and communications. This varied role supports senior management while contributing to marketing initiatives, social media content and promotional activities, with an emphasis on organisation and discretion.

The successful candidate will be a confident communicator, able to manage multiple priorities, take initiative and ensure the smooth running of day-to-day activities, travel arrangements

Qualifications

• Previous experience in a Personal/Executive Assistant role.
• Experience or strong interest in marketing, social media and communications.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and digital tools.
• Familiarity with Canva advantageous.

Responsibilities

• Provide administrative and personal assistant support to the management team.
• Manage diaries, schedule meetings and coordinate appointments.
• Prepare meeting agendas, minutes, presentations and reports.
• Coordinate travel arrangements, bookings and business-related logistics.
• Maintain organised filing systems, records and confidential documentation.
• Assist with planning and execution of marketing activities and campaigns.
• Create, coordinate and schedule social media content across platforms.
• Update website content and marketing information where required.
• Coordinate promotional activities, events and marketing initiatives.
• Liaise with external suppliers, designers, printers and marketing service providers.
• Ensure consistency in branding and company communications.
• Assist with monitoring marketing activities and compiling reports.
• Assist with projects, research and special assignments.
• Compile information and reports to support management decisions.
• Coordinate communication between management and internal departments.
• Handle sensitive business information with discretion and confidentiality.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organsiational skills

Time management

Written and verbal comms

Diary management

Attention to detail

Independent worker

Initiative

Tools

MS Office

Canva

Social media tools

Job description

Our client is seeking a proactive, organised and detail-oriented Personal Assistant to the Management Team with a flair for marketing and communications.

This is a varied role suited to someone who enjoys providing administrative support to senior management while also contributing to marketing initiatives, social media content and promotional activities. The successful candidate will be a confident communicator, able to manage multiple priorities, take initiative and ensure the smooth running of day-to-day activities.

Key Responsibilities

Executive & Administrative Support

• Provide administrative and personal assistant support to the management team.
• Manage diaries, schedule meetings and coordinate appointments.
• Prepare meeting agendas, minutes, presentations and reports.
• Manage correspondence, telephone calls and email communications.
• Coordinate travel arrangements, bookings and business-related logistics.
• Maintain organised filing systems, records and confidential documentation.
• Follow up on outstanding tasks and ensure deadlines are met.
• Assist with general office administration and coordination.

Marketing & Communications

• Assist with the planning and implementation of marketing activities and campaigns.
• Create, coordinate and schedule social media content across relevant platforms.
• Assist with preparing marketing materials, presentations and promotional content.
• Update website content and marketing information where required.
• Coordinate promotional activities, events and marketing initiatives.
• Liaise with external suppliers, designers, printers and marketing service providers.
• Ensure consistency in branding and company communications.
• Assist with monitoring marketing activities and compiling basic reports.

Management & Operational Support

• Assist with projects, research and special assignments.
• Compile information and reports to support management decision-making.
• Coordinate communication between management and internal departments.
• Handle sensitive business information with discretion and confidentiality.
• Identify opportunities to improve administrative processes and operational efficiency.

Minimum Requirements

• Previous experience in a Personal Assistant, Executive Assistant or senior administrative support role.
• Experience or a strong interest in marketing, social media and communications.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Familiarity with social media platforms and digital marketing tools.
• Experience with Canva or similar design tools would be advantageous.
• Excellent attention to detail and the ability to manage competing priorities.
• A professional, confident and proactive approach.
• Ability to work independently, use initiative and meet deadlines.

If you are an organised and versatile professional who enjoys combining executive support with marketing and communications, we would love to hear from you.