Executive Assistant & Events Operations Lead

Medi Response; Johannesburg; On-site; ZAR 300,000 - 520,000; Full time

Job summary

Medi Response seeks an organised Executive Assistant to support the Head of Core Services and coordinate the Events Department. You will manage calendars, meetings, travel, and documentation while ensuring confidentiality and efficient cross‑department communication.

The role requires a proactive, detail‑oriented professional with at least three years of relevant experience in EA/PA or events administration, and strong English communication skills.

Qualifications

• Grade 12 or equivalent.
• Qualification in Business Admin/Office Management or related field advantageous.
• Minimum three years’ experience in EA/PA, office administration or events coordination.
• Excellent English communication and strong organisational skills.

Responsibilities

• Provide executive and administrative support to the Head of Core Services.
• Manage diaries, meetings, travel, reminders, and departmental commitments.
• Prepare agendas, take minutes, record action items, and follow up.
• Draft professional correspondence, reports, and presentations.
• Coordinate with employees, managers, clients, suppliers, and stakeholders.
• Maintain task trackers and provide progress updates.
• Attend meetings and coordinate on behalf of the Head of Core Services as needed.
• Maintain confidentiality of sensitive information.
• Oversee events administration including inquiries, bookings, and invoicing.
• Assist with quotations, invoicing, and financial records.
• Ensure alignment of operations with approvals and budgets.
• Support with post-event administration and reporting.

Skills

Executive support

Diary management

Travel arrangements

Client liaison

MS Office

Education

Grade 12 or equivalent

Business Admin/Office Management

Events Management qualification

Finance-related qualification

Tools

Xero

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Medi Response seeks an organised Executive Assistant to support the Head of Core Services and coordinate the Events Department. You will manage calendars, meetings, travel, and documentation while ensuring confidentiality and efficient cross‑department communication.

The role requires a proactive, detail‑oriented professional with at least three years of relevant experience in EA/PA or events administration, and strong English communication skills.