Executive Assistant & Diary Manager

Merand Recruitment; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Merand Recruitment is seeking a proactive Personal Assistant to support an executive in Cape Town. You will manage complex diaries, coordinate meetings, and ensure timely preparation for commitments, while handling confidential information with discretion.

The role requires strong organizational skills, exceptional communication, and the ability to work independently across multiple property portfolios. Office-based role with opportunity to handle personal arrangements as needed.

Qualifications

• Previous experience in a Personal Assistant/Executive Assistant role.
• Excellent diary and scheduling management abilities.
• Strong follow-up and coordination skills.
• High level of discretion and confidentiality.

Responsibilities

• Manage and maintain a busy diary, including appointments, meetings and general scheduling.
• Coordinate and confirm appointments and ensure the executive is well prepared for commitments.
• Identify potential scheduling conflicts and proactively resolve them.
• Keep track of changing priorities and ensure important commitments are not overlooked.
• Screen incoming communications, draft professional correspondence, and act as the first point of contact for board members, key stakeholders, high-profile tenants, and service providers.
• Compile, format, and edit high-level presentations, executive reports, minute meetings, and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
• Coordinate with property managers, legal counsel, and operational heads to track action items arising from executive meetings.

Skills

Diary management

Coordination

Communication

Discretion

Independent work

Organizational skills

Education

Relevant tertiary qualification

Tools

Microsoft Office

Job description

Merand Recruitment is seeking a proactive Personal Assistant to support an executive in Cape Town. You will manage complex diaries, coordinate meetings, and ensure timely preparation for commitments, while handling confidential information with discretion.

The role requires strong organizational skills, exceptional communication, and the ability to work independently across multiple property portfolios. Office-based role with opportunity to handle personal arrangements as needed.