Executive Assistant

kuubiik; South Africa; On-site; ZAR 155,000 - 210,000; Full time

Job summary

kuubiik in South Africa is seeking an Executive Assistant to keep the team and day-to-day operations organized. You will ensure tasks stay on track, follow up with clients, and coordinate meetings on their behalf.

The role requires 3–5 years of mid-level experience, high organization, attention to detail, and strong interpersonal and communication skills. Proficiency in Microsoft Office is essential, with independent ownership of duties.

Qualifications

• Highly organized with strong attention to detail.
• Proactive and able to anticipate needs.
• Strong interpersonal and communication skills with a friendly personality and excellent people skills.
• Able to follow up effectively and keep tasks moving.
• Comfortable working independently and taking ownership.
• 3–5 years of mid-level experience.
• Proficient in Microsoft Office.

Responsibilities

• Keep track of ongoing tasks and ensure employees are following through on their responsibilities.
• Follow up with clients and coordinate meetings on client’s behalf.
• Manage day-to-day administrative tasks and organization.
• Help keep schedules, communications, and priorities organized.
• Provide general administrative and operational support to make client’s day-to-day workload easier.
• Assist with other administrative tasks as needed.

Skills

Organizational skills

Attention to detail

Proactive

Interpersonal skills

Follow-up

Independent worker

Microsoft Office

Tools

Microsoft Office

Job description

Working Hours : 9 AM - 6 PM, Monday to Friday

Role Type : Full-time, Contract

Monthly Salary Range: USD 1,000.00

One of our client is looking for a reliable Executive Assistant who can help keep the team and day-to-day operations organized, ensure employees are staying on track with their responsibilities, follow up with clients and coordinate meetings, and generally take administrative tasks.

Key Responsibilities:

• Keep track of ongoing tasks and ensure employees are following through on their responsibilities
• Follow up with clients and coordinate meetings on client’s behalf
• Manage day-to-day administrative tasks and organization
• Help keep schedules, communications, and priorities organized
• Provide general administrative and operational support to make client’s day-to-day workload easier
• Assist with other administrative tasks as needed

Must-haves:

• Highly organized and thorough
• Strong attention to detail
• Proactive and able to anticipate needs
• Strong interpersonal and communication skills, with an enthusiastic, friendly personality and excellent people skills.
• Able to follow up effectively and keep tasks moving
• Comfortable working independently and taking ownership
• Mid-level experience preferred, approximately 3-5 years
• Proficiency in Microsoft Office

Good-to-Have Skills (Not Required):

• Experience working in a legal environment
• Ability to assist with social media posts

KPIs for Success:

• Consistent follow-through on tasks and employee responsibilities
• Meetings and client follow-ups are handled promptly and accurately
• Day-to-day administrative tasks are kept organized and on schedule
• Client’s workload is reduced through proactive and reliable support
• Smooth communication and coordination across clients and the team