Executive Assistant

Hirexe; South Africa; Remote; ZAR 989,000 - 1,484,000; Full time

Benefits offered by this job

Remote work

Job summary

Hirexe, a fast-growing U.S.-based company, is seeking an organized and proactive Executive Assistant to join its remote operations from South Africa. You will support senior leadership with high-level administrative tasks, strategic planning, and executive reporting while handling legal documents and SOP creation across departments.

This role operates in EST time zones and requires strong cross-functional collaboration.

Qualifications

• 3+ years of experience as an Executive Assistant, including 1–2 years supporting C-level executives.
• Strong knowledge of U.S. business/legal documentation and contract management.
• Proven ability to develop and implement SOPs and support strategic planning.

Responsibilities

• Provide high-level administrative support to the executive team including calendar, inbox management, meeting coordination, and travel planning.
• Review, edit, and manage legal documents and contracts.
• Support strategic planning initiatives and track key projects and milestones.
• Develop, maintain, and improve SOPs across departments.
• Prepare and manage executive-level reports, presentations, and dashboards.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Time management

Communication

Attention to detail

Tools

G Suite

Microsoft Office

Notion

Asana

Trello

Job description

Work with a fast-growing US company

Overview:

A dynamic and rapidly growing U.S.-based company, is looking for a highly organized and proactive Executive Assistant with a background in operations.

This is a fully remote role for someone based in South Africa who thrives in a fast-paced environment and can work seamlessly across EST time zones. The ideal candidate will support senior leadership with high-level administrative tasks, strategic planning support, and executive reporting-while also having a strong understanding of legal documentation, contracts, and SOP creation.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including calendar and inbox management, meeting coordination, and travel arrangements
• Assist with reviewing, editing, and managing legal documents and contracts
• Support in strategic planning initiatives and track key projects and milestones
• Develop, maintain, and improve Standard Operating Procedures (SOPs) across departments
• Prepare and manage executive-level reports, presentations, and dashboards
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with the highest level of discretion and professionalism

What We’re Looking For:

• 3+ years of experience as an Executive Assistant, with at least 1-2 years supporting C-level executives
• Strong knowledge of U.S. business/legal documentation and contract management
• Exceptional organizational and time management skills; ability to handle multiple priorities
• Proven experience in strategic support, reporting, and SOP development
• Tech-savvy with strong skills in tools like G Suite, Microsoft Office, and project management platforms (e.g., Notion, Asana, or Trello)
• Must be based in South Africa and able to work full-time in Eastern Standard Time (EST)
• Excellent communication skills - both written and verbal - with a keen eye for detail

Why Join?

• Work with a forward-thinking, U.S.-based company that values autonomy, clarity, and impact
• Collaborate with a high-performance global team
• Competitive compensation for a remote role
• Long-term growth potential for top performers