Remote Executive Assistant - US Healthcare | EST Hours

ISTA Solutions; South Africa; Remote; ZAR 971,000 - 1,457,000; Full time

Job summary

A BPO company is seeking an Executive Assistant to support a U.S.-based healthcare client. This fully remote role requires an organized and detail-oriented professional to assist executives with task management, note-taking in meetings, and maintaining project management tools. Applicants should possess strong English communication skills and the ability to work independently. Familiarity with healthcare operations is advantageous. Reliable internet and power backup are required.

Qualifications

• Previous experience as an Executive Assistant.
• Excellent organizational and time management skills.
• Detail-oriented with a proactive mindset.
• Strong English communication skills, both verbal and written.
• Ability to work independently in a remote environment.

Responsibilities

• Organize tasks, priorities, and workflows for executives.
• Maintain executive to-do lists and track key action items.
• Join meetings, take notes, and follow up on deliverables.
• Update project management tools.
• Provide administrative coordination and operational support.
• Communicate professionally with internal stakeholders.
• Anticipate needs and establish an independent remote workflow.

Skills

Organizational skills

Time management skills

Attention to detail

Written English communication

Microsoft Office proficiency

Project management familiarity

Outlook

Meeting minutes

Proactive mindset

Adaptability

Tools

Monday.com

Asana

Outlook

Microsoft Office

Job description

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous.

PLEASE NOTE:

• Working Hours: Monday - Friday | 9:00 AM - 6:00 PM EST (4:00 PM - 01:00 AM South African time - subject to daylight savings)
• Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA)
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered
• Power Backup: Reliable backup required to manage load shedding or outages. Applicants without a power backup cannot be considered
• Work Environment: Fully remote

Key Responsibilities

• Work closely with executives to keep tasks, priorities, and workflows organized
• Maintain and manage executive to-do lists and track key action items
• Join meetings, take clear and accurate notes, and follow up on deliverables
• Update and maintain project management tools (e.g., Monday.com, Asana — advantageous)
• Assist with general administrative coordination and day-to-day operational support
• Ensure tasks and projects are tracked and completed on timeCommunicate professionally with internal stakeholders when required
• Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment

Requirements

• Previous experience working as an Executive Assistant
• Strong organizational and time management skills
• Highly detail-oriented with a proactive mindset
• Excellent English communication skills (verbal and written)
• Ability to work independently and build your own work rhythm in a remote environment
• Comfortable using basic computer systems, Microsoft Office, and Outlook
• Familiarity with project management tools is advantageous

If you are not contacted within 14 working days, please consider your application unsuccessful.