Executive Assistant

Hirexe; South Africa; Remote; ZAR 420,000 - 660,000; Full time

Job summary

Hirexe, a fast-growing US-based company, seeks an organised Executive Assistant to support senior leadership from South Africa in EST hours. You will manage calendars, contracts, SOP creation, and executive reporting, while coordinating across departments and stakeholders.

This remote, full-time role requires strong planning, confidentiality, and proficiency with G Suite, Office, and PM tools. Ideal candidates have 3+ years as an Executive Assistant, including C-level support, and a solid grasp

Qualifications

• 3+ years as an Executive Assistant, including support to C-level executives
• Strong knowledge of U.S. business/legal documentation and contracts
• Exceptional organizational and time-management skills; multitasking ability
• Experience in strategic support, reporting, and SOP development
• Tech-savvy with G Suite, MS Office, and PM tools (Notion/Asana/Trello)
• Based in South Africa and able to work full-time in EST

Responsibilities

• Provide high-level administrative support to the executive team: calendar, inbox, meetings, travel
• Review/edit/manage legal documents and contracts
• Support strategic planning initiatives and track key projects/milestones
• Develop, maintain, and improve SOPs across departments
• Prepare executive-level reports, presentations, and dashboards
• Serve as liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and professionalism

Skills

Executive support

C-level support

Strategic planning

SOP development

Reporting & dashboards

Digital collaboration tools

Tools

G Suite

Microsoft Office

Notion

Asana

Trello

Job description

Work with a fast-growing US company

Overview:

A dynamic and rapidly growing U.S.-based company, is looking for a highly organized and proactive Executive Assistant with a background in operations.

This is a fully remote role for someone based in South Africa who thrives in a fast-paced environment and can work seamlessly across EST time zones. The ideal candidate will support senior leadership with high-level administrative tasks, strategic planning support, and executive reporting-while also having a strong understanding of legal documentation, contracts, and SOP creation.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including calendar and inbox management, meeting coordination, and travel arrangements
• Assist with reviewing, editing, and managing legal documents and contracts
• Support in strategic planning initiatives and track key projects and milestones
• Develop, maintain, and improve Standard Operating Procedures (SOPs) across departments
• Prepare and manage executive-level reports, presentations, and dashboards
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with the highest level of discretion and professionalism

What We’re Looking For:

• 3+ years of experience as an Executive Assistant, with at least 1-2 years supporting C-level executives
• Strong knowledge of U.S. business/legal documentation and contract management
• Exceptional organizational and time management skills; ability to handle multiple priorities
• Proven experience in strategic support, reporting, and SOP development
• Tech-savvy with strong skills in tools like G Suite, Microsoft Office, and project management platforms (e.g., Notion, Asana, or Trello)
• Must be based in South Africa and able to work full-time in Eastern Standard Time (EST)
• Excellent communication skills - both written and verbal - with a keen eye for detail

Why Join?

• Work with a forward-thinking, U.S.-based company that values autonomy, clarity, and impact
• Collaborate with a high-performance global team
• Competitive compensation for a remote role
• Long-term growth potential for top performers