Executive Assistant

Istaff Recruitment; Gauteng; Hybrid; ZAR 360,000 - 520,000; Full time

Benefits offered by this job

Work from home 3 days a week

Job summary

Istaff Recruitment in Sandton is seeking an experienced Executive Assistant to support two directors in a fast-paced corporate environment. The role involves diary management, travel arrangements, and coordinating internal and external stakeholders.

You will handle expense reports, assist QA, events, front desk and IT as needed, and be able to work under pressure, including long hours and some office days.

Qualifications

• Undergraduate degree or diploma required.
• Proficient in Microsoft applications – Intermediate to Advanced.
• Well spoken with strong proofreading and editing skills.
• Typing speed 50–60+ wpm and transcription experience.
• At least 5 years as an EA in a corporate setting.

Responsibilities

• EA to 2 Directors with diary management and scheduling.
• Liaise with internal and external stakeholders and manage travel (local and international).
• Prepare expense reports and ensure accurate allocation of client-related expenses.
• Provide assistance to QA, social functions, front desk and IT as needed.
• See projects from start to finish and ensure high quality execution.
• Proactively communicate with various clients.

Skills

Executive support

Diary management

Travel arrangements

Office administration

Proofreading

Transcription

Typing speed 50-60 wpm

Stakeholder liaison

Well spoken

Education

Undergraduate degree or diploma

Tools

Microsoft Office

MS Word

MS Excel

Email management

Job description

A corporate firm in Sandton requires an experienced Executive Assistant to join their busy team. Position offers work from home 3 days a week. Must be based in Gauteng.

Minimum Requirements

1. A suitable undergraduate degree or diploma
2. Proficient in Microsoft applications -Intermediate to Advanced level
3. Well spoken
4. Experience proofreading and editing of documents
5. Typing speed of 50 to 60+ wpm
6. Experience in transcribing dictation
7. At least 5 years working as an EA in a corporate setting
8. Prior experience with a consulting or retainer-based executive recruiting is firm preferred

Other requirements we need from you

1. You will need to come out of a highly pressurised environment where you've had to manage tight deadlines
2. You are very detailed in what you do
3. You have a mature personality and be able to handle stress
4. You are a fast learner
5. Understand volumes, working under pressure
6. Able to work to tight deadlines and working through volumes of paper
7. Can work independently
8. Able to work long hours when needed
9. Position required you to work 2-3 days in the office as needed

Duties and Responsibilities

• EA to 2 Directors
• Internal and external diary management
• Liaising with internal and external stakeholders
• Travel arrangements (local and international)
• Prepare expense reports and ensure accuracy of the allocation of client-related expenses
• Provide assistance to: QA, social functions, front desk and IT as needed
• See projects from start to finish and ensure they run to a high quality and smoothly
• Proactively communicating with various clients