Event Planning Manager

Placements24; Bloemfontein; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Career advancement

Diverse and exciting projects

Job summary

Placements24 is seeking an experienced Event Planning Manager in Bloemfontein to orchestrate corporate events, weddings and private functions from concept to completion.

You will manage client relationships, develop proposals and timelines, source vendors, and ensure quality, safety and on-site execution across the Bloemfontein region.

Qualifications

• Proven experience as an Event Planner or Event Manager, preferably in catering or hospitality.
• Strong organizational, time management and multitasking abilities.
• Flexibility to work evenings, weekends and holidays as events require.

Responsibilities

• Plan and execute diverse events from concept to completion.
• Coordinate with clients to capture vision, requirements, budget and expectations.
• Create proposals, timelines and budgets for events.

Skills

Event planning

Client management

Vendor negotiation

Budget management

Tools

Event planning software

Job description

About the Role

Our client, a leading event management and catering company based in Bloemfontein, Free State, is seeking an experienced and dynamic Event Planning Manager to join their dedicated team. This role is crucial for orchestrating a wide array of corporate events, social gatherings, and private functions, ensuring seamless execution from conception to completion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to client management and logistical coordination. You will be instrumental in upholding our client's reputation for delivering memorable and flawlessly executed events in the Bloemfontein region.

Key Responsibilities

• Manage the end-to-end planning and execution of diverse events, including corporate functions, weddings, and private parties.
• Liaise closely with clients to understand their vision, requirements, budget, and expectations.
• Develop comprehensive event proposals, timelines, and budgets.
• Source and manage relationships with vendors, including venues, suppliers, and entertainment, ensuring quality and cost-effectiveness.
• Oversee event setup, coordination on the day, and breakdown, ensuring all details are meticulously managed.
• Ensure adherence to health, safety, and sanitation standards throughout all events.
• Collaborate effectively with the in-house catering team to ensure culinary excellence.
• Handle any client or logistical issues that may arise promptly and professionally.
• Stay updated on event industry trends and best practices.

Requirements

• Proven experience as an Event Planner or Event Manager, preferably within a catering or hospitality setting.
• Demonstrated success in managing a variety of events from start to finish.
• Exceptional organizational, time management, and multitasking abilities.
• Strong client management and communication skills, with the ability to build rapport and trust.
• Proficiency in event planning software and tools.
• Budget management skills and experience negotiating with vendors.
• A creative mindset with a focus on delivering unique and memorable event experiences.
• Ability to work flexible hours, including evenings, weekends, and public holidays, as event schedules dictate, within Bloemfontein, Free State.
• Problem-solving skills and the ability to remain calm under pressure.

Benefits

• Our client offers a competitive salary and a benefits package that reflects the importance of this role.
• This position provides an excellent opportunity for career advancement within a reputable event and catering company.
• You will have the chance to work on diverse and exciting projects, collaborate with a passionate team, and contribute significantly to the success of events held in Bloemfontein and the surrounding areas.
• This role offers a dynamic work environment with both office-based and on-site event responsibilities.