Event Operations Coordinator

Placements24; East London; On-site; ZAR 165,000 - 248,000; Full time

Job summary

Placements24 in East London is seeking a proactive Event Operations Coordinator to support logistics for sports and cultural events. You will assist with vendor coordination, site setup, scheduling, on-site support, and post-event reconciliation, helping ensure smooth attendee experiences.

The role requires strong organizational skills, the ability to multitask under pressure, and excellent communication. Flexible to work evenings and weekends; familiarity with East London venues is

Qualifications

• Minimum of 2 years in event coordination or related role.
• High school diploma or equivalent; qualification in Event Management, Hospitality, or Marketing is a plus.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Word, Excel, Outlook.
• Ability to multitask, work under pressure and meet deadlines.
• Flexibility to work evenings and weekends as required by events.
• Proactive attitude and team-player mentality.
• Familiarity with East London area and venues is advantageous.

Responsibilities

• Plan and execute all logistical aspects of events in East London.
• Coordinate with vendors and suppliers for timely delivery of services and equipment.
• Support on-site operations, including setup, breakdown and troubleshooting.
• Manage event schedules and timelines to ensure activities run as planned.
• Assist in managing event staff and volunteers with clear direction.
• Liaise with clients and stakeholders to meet event needs.
• Handle post-event tasks such as invoicing, debriefing and reporting.
• Maintain event documentation and records.
• Contribute to improving operational efficiency for future events.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Proactive attitude

Team player

Local knowledge of East London

Education

High school diploma or equivalent

Event Management/Hospitality/Marketing qualification

Tools

Microsoft Office Suite

Job description

About the Role Our client, a dynamic event management company specializing in sports and cultural events, is seeking a proactive and detail-oriented Event Operations Coordinator to support their operations in **East London**. This role is integral to the successful planning and execution of various events, ensuring smooth logistical flow and excellent attendee experiences. You will assist with vendor management, site setup, scheduling, on-site support, and post-event reconciliation. The ideal candidate possesses strong organizational skills, a keen eye for detail, and a passion for live events. This is a fantastic opportunity to gain hands-on experience in event management within the vibrant **East London** event scene.

Key Responsibilities

• Assist in the planning and execution of all logistical aspects of events in **East London**.
• Coordinate with vendors and suppliers, ensuring timely delivery of services and equipment.
• Support on-site event operations, including setup, breakdown, and troubleshooting during the event.
• Manage event schedules and timelines, ensuring all activities run as planned.
• Assist in managing event staff and volunteers, providing clear direction and support.
• Liaise with clients and stakeholders to ensure their event needs are met.
• Handle post-event tasks such as invoice processing, debriefing, and reporting.
• Maintain event documentation and records.
• Contribute to improving operational efficiency for future events.

Requirements

• High school diploma or equivalent; a qualification in Event Management, Hospitality, or Marketing is a plus.
• Minimum of 2 years of experience in event coordination, operations support, or a related role.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required by event schedules.
• A proactive attitude and a team-player mentality.
• Familiarity with the **East London** area and local venues is advantageous.

Benefits

This contract position offers competitive hourly pay and the invaluable experience of working on diverse and exciting events in **East London**. Opportunities for professional growth and potential for future contract extensions based on performance. Join a collaborative team environment where your contributions are valued. This role provides exposure to all facets of event management in a fast-paced setting.