Equipment Quotations Administrator

Chainlink Recruitment; Heidelberg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Chainlink Recruitment is seeking a highly organised Equipment Quotations Administrator to support the sales team in Heidelberg, Gauteng. The role involves preparing and issuing quotations, sourcing pricing and lead times from suppliers, and converting quotations into sales orders.

The candidate should have a technical mindset, 3–5 years of relevant experience in administration or sales support, and be fluent in English and German.

Qualifications

• Grade 12 / Matric is required.
• 3–5 years’ relevant experience in administration, quotations, sales support or customer service.
• Strong technical background / technical awareness.
• Fully computer literate (Excel, Word, Outlook).
• Experience with ERP and/or CRM systems is advantageous.
• Strong numerical and analytical ability.
• Excellent attention to detail.
• Fluent in English and German.

Responsibilities

• Prepare and issue accurate equipment quotations.
• Source pricing, product information and lead times from suppliers.
• Provide administrative and operational support to the sales team.
• Convert approved quotations into sales orders and ensure correct processing.
• Liaise with suppliers regarding availability, pricing and delivery schedules.
• Maintain accurate quotation, customer and supplier records.
• Track outstanding quotations and assist with converting opportunities into sales.
• Generate reports and provide updates on quotation activity.
• Ensure all documentation is accurate and complies with company procedures.
• Assist with general administration and ad hoc projects.

Skills

English

German

Education

Grade 12 / Matric

Tools

Excel

Word

Outlook

ERP/CRM systems

Job description

EQUIPMENT QUOTATIONS ADMINISTRATOR

Location: Heidelberg, Gauteng
Industry: Equipment / Industrial
Employment Type: Full-Time
Salary: Market-related, based on experience and qualifications

We are looking for a highly organised, detail-oriented and customer-focused Equipment Quotations Administrator to support the sales team. The successful candidate must have a technical mindset, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Prepare and issue accurate equipment quotations.

• Source pricing, product information and lead times from suppliers.

• Provide administrative and operational support to the sales team.

• Convert approved quotations into sales orders and ensure correct processing.

• Liaise with suppliers regarding availability, pricing and delivery schedules.

• Maintain accurate quotation, customer and supplier records.

• Track outstanding quotations and assist with converting opportunities into sales.

• Generate reports and provide updates on quotation activity.

• Ensure all documentation is accurate and complies with company procedures.

• Assist with general administration and ad hoc projects.

ESSENTIAL REQUIREMENTS

• Grade 12 / Matric.

• 3–5 years’ relevant experience in administration, quotations, sales support or customer service.

• Strong technical background / technical awareness.

• Fully computer literate, including Excel, Word and Outlook.

• Experience with ERP and/or CRM systems will be advantageous.

• Strong numerical and analytical ability.

• Excellent attention to detail.

• Strong verbal and written communication skills.

• Fluent and fully bilingual in English and German.

• Ability to work with international colleagues and suppliers, particularly in Germany.

• Strong organisational and problem-solving skills.

• Ability to work independently and as part of a team.

• Able to manage multiple tasks, prioritise effectively and meet deadlines.

• Proactive, dependable and results-driven.

ADVANTAGEOUS EXPERIENCE

• Experience in an industrial, engineering, manufacturing or equipment sales environment.

• Understanding of pricing structures and margins.

• Experience with supplier coordination, order processing and logistics.

CANDIDATE SCREENING QUESTIONNAIRE

In order for us to submit a complete application to our client, we kindly request the following information.

Please note that it is always advised to provide comprehensive answers — this helps the Hiring Manager better understand your level of experience and creates a strong impression of your interest in the role:

• Where do you currently live?

• Will you be able to work in Heidelberg?

• How many years of relevant quotations, sales support or administrative experience do you have?

• Please describe your technical background and experience.

• What experience do you have preparing quotations and processing sales orders?

• Which ERP and/or CRM systems have you worked with?

• How would you rate your Excel skills, and what functions do you regularly use?

• Are you fluent in both English and German? Please indicate your level of proficiency in each.

• Please describe your current or most recent salary package and your salary expectation.

• What is your notice period / or are you available immediately?

• Please send me your latest CV if you are interested and meet the requirements.