Equipment Quotations Administrator

Phakisa Holdings (Pty) Ltd; Gauteng; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Phakisa Holdings (Pty) Ltd is seeking a detail-oriented Equipment Quotations Administrator in Heidelberg, Gauteng. The role supports the sales team by preparing accurate quotations, processing orders, and ensuring high-quality service delivery in a fast-paced environment.

The successful candidate will manage multiple priorities, maintain records, and coordinate with suppliers to confirm availability and pricing while ensuring timely quotation issuance and order conversion.

Qualifications

• Grade 12 / Matric.
• 2-3 years of experience in administrative, quotations, sales support, or customer service.
• Strong technical background.
• Strong computer literacy including Excel, Word, and Outlook.
• Experience with ERP systems and CRM platforms advantageous.
• Excellent numerical skills and attention to detail.
• Strong verbal and written communication.
• Ability to work independently as well as part of a team.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Prepare and issue accurate equipment quotations in a timely manner.
• Source pricing, product information, and lead times from suppliers.
• Provide administrative and operational support to the sales team.
• Convert approved quotations into sales orders and ensure correct processing.
• Coordinate with suppliers to confirm availability, pricing, and delivery schedules.
• Maintain quotation, customer, and supplier records within company systems.
• Track outstanding quotations and support conversion of opportunities into sales.
• Generate reports and provide regular updates on quotation activity.
• Ensure all documentation is completed accurately and in accordance with company procedures.
• Assist with ad hoc projects and general administrative duties as required.

Skills

Administrative experience

Quotations

Sales support

Customer service

Attention to detail

Communication skills

Independent worker

Time management

Education

Grade 12 / Matric

Tools

ERP systems

CRM platforms

Microsoft Excel

Job description

Location: Heidelberg, Gauteng

About the Role

We are looking for a detail-oriented and customer-focused Equipment Quotations Administrator to join our team. This role plays a key part in supporting our sales operations by preparing accurate quotations, processing orders, and ensuring excellent service delivery the sales team.The successful candidate will be highly organized, able to manage multiple priorities, and comfortable working in a fast-paced environment where accuracy and attention to detail are essential.

Key Responsibilities

• Prepare and issue accurate equipment quotations in a timely manner.
• Source pricing, product information, and lead times from suppliers.
• Provide administrative and operational support to the sales team.
• Convert approved quotations into sales orders and ensure correct processing.
• Coordinate with suppliers to confirm availability, pricing, and delivery schedules.
• Maintain quotation, customer, and supplier records within company systems.
• Track outstanding quotations and support conversion of opportunities into sales.
• Generate reports and provide regular updates on quotation activity.
• Ensure all documentation is completed accurately and in accordance with company procedures.
• Assist with ad hoc projects and general administrative duties as required.

Minimum Requirements

• Grade 12 / Matric.
• Minimum 2-3 years of experience in an administrative, quotations, sales support, or customer service role.
• Strong Technical Background
• Strong computer literacy, including Microsoft Excel, Word, and Outlook.
• Experience working with ERP systems and CRM platforms will be advantageous.
• Excellent numerical skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently as well as part of a team.
• Ability to manage multiple tasks and meet deadlines.