Dynamic Office & Facilities Administrator

Lumenii; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Caffenu is seeking an experienced Office Administrator to manage daily admin at our Cape Town base and coordinate across the group, including Coffee Capsules Direct. You will be the first point of contact, handling reception, provisioning, and document control in a busy SME environment.

From attendance to supplier coordination, you’ll keep operations running smoothly, maintain compliance, and support leadership with diary management and payroll queries.

Qualifications

• Matric is required.
• A valid driver’s licence and access to reliable transport.
• 3–5 years’ office administration experience, preferably in an SME.
• Strong Microsoft 365 skills, especially Excel, Outlook, Teams and SharePoint.
• Experience coordinating suppliers and purchasing office consumables.
• Ability to manage competing tasks in a busy, interruption-heavy environment.
• Strong organisation, planning and attention to detail.
• Proactive approach with the ability to work without micromanagement.
• Professional written and verbal communication skills.
• Mature judgement with confidential staff and company information.
• Residency within reasonable commuting distance of Montague Gardens.

Responsibilities

• Time and attendance administration, including clocking records and leave processing.
• Office facilities coordination: suppliers, stock, deliveries and venue logistics.
• Reception and front-of-house duties: switchboard, visitor management and meetings.
• Compliance and records administration: asset register, insurance, credit docs and filing.
• Leadership support: diary management, travel and meeting agendas.
• Staff administration and team culture: onboarding, payroll queries and wellness initiatives.

Skills

Microsoft 365

Attention to detail

Time management

Education

Matric

Tools

Excel

Outlook

Teams

SharePoint

Job description

Caffenu is seeking an experienced Office Administrator to manage daily admin at our Cape Town base and coordinate across the group, including Coffee Capsules Direct. You will be the first point of contact, handling reception, provisioning, and document control in a busy SME environment.

From attendance to supplier coordination, you’ll keep operations running smoothly, maintain compliance, and support leadership with diary management and payroll queries.